Procurement Support Coordinator

At Environmental Air Systems (EAS), we design and build innovative HVAC and mechanical solutions for complex commercial and industrial projects. We are seeking a Procurement Support Coordinator ensure the smooth operation of procurement activities. This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments to support overall success.

RESPONSIBILITIES:

• Process all procurement-related credit card purchases in accordance with company policies

• Provide backup coverage to the receptionist as needed.

• Reconcile procurement credit card transactions accurately and in a timely manner

• Support the Parts Department with documentation and coordination needs

• Process Staples orders for all EAS divisions

• Process petty cash receipt ticket reconciliation monthly

• Assist with metal log updates

• Assist with entering purchase orders, tracking order status, and providing reports to support project management

• Assist and support the accounting team with the invoice approval and documentation process

• Maintain accurate and up-to-date paper and electronic purchase order and invoice files

• Update and maintain master Purchase Order (PO) logs and Project Manager (PM) log books as required

• Provide backup support to team members as needed to ensure continuity and success of the department

EDUCATION AND EXPERIENCE:

• This position requires a minimum of a High School Diploma or GED

• Advanced education in office management is a plus, but not required

• This position requires a minimum of 2 years of experience in an office environment, preferably in a manufacturing purchasing department

• Ability to analyze data and identify trends

• Strong problem-solving and decision-making skills

• Excellent documentation and communication skills

JOB REQUIREMENTS AND SPECIAL SKILLS:

• Strong organizational and time-management skills with attention to detail

• Ability to manage multiple tasks and priorities in a fast-paced environment

• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with procurement or accounting systems preferred

• Effective communication and interpersonal skills

• Ability to work independently and as part of a team

• Prior procurement or support role experience preferred

• Work Environment & Expectations

• Primarily office-based with frequent interaction across departments

• Requires professionalism, discretion, and adherence to company policies and procedures

• Flexibility to support additional tasks or team members as business needs evolve