Accountant

Position Title

Accountant

FLSA Status

Exempt 

Department

Administration/Programs

Supervisor

Director of Finance

Primary Purpose

Perform general accounting/bookkeeping functions for the administrative office and assist in program accounting. 

Essential Duties

• Accounts Payable: Review and process vouchers and checks, vendor follow up;
• Accounts Receivable: Timely prepare invoices and request fund transfers;
• Submit requests for drawdowns which includes calculating total drawdown amounts for various programs and submitting payment/reimbursement request with federal or other agency for payment; verify when payment is received and disburse funds within the required time frame to cover designated expenses; 
• Banking which includes recording/making deposits necessary to timely fund payroll costs and program costs and reimbursing program petty cash or other costs; 
• Record journal entries to void checks, transfer funds between accounts, etc.;
• Consistent monitoring of intra-company payables/receivables; 
• Ensure administrative/allocated costs are invoiced and paid for by programs if applicable;
• Work closely with Director of Finance, CFO, Project Director(s) and staff regarding monitoring expenditures, contracts and inventory, and budget planning for new projects;
• Monitor program budget(s), expenditures, and expenditure variances in accordance with applicable cost principles and grant requirements;
• Prepare budget related reports: Drawdown (including drawdown packets), fiscal reporting, financial statements, budget projections, dashboard, etc.;
• Reconcile receivable accounts, bank accounts, drawdown and Abila reports, indirect expense disbursement, etc.

Other Duties

Other duties as assigned including but are not limited to assisting auditors if needed, assisting with allocation of personnel time to various departments, quantify in-kind time and other duties as needed. 

Work Hours

• Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise determined by the supervisor;
• Position requires regular and predictable attendance;
• Some events on evenings or weekends at various times may be required.

Working Conditions

• Office setting; 
• If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement; 
• Travel in personal vehicle to and from program, meetings, banks, and training sites;
• Travel to the neighbor islands and U.S. continent may be required.

Equipment Use

Personal vehicle, computer and/or laptop, printer, scanner, copier, fax machine, office and/or work cell phone/Bluetooth, 10 key calculator.

Mental, Physical, and Communication Demands

Mental:

• Consistent adherence to the practice of PIDF’s five core values that are used as a guiding force in the success of all of its programs;
• Must be able to analyze and problem solve issues;
• Must be able to multitask and prioritize;
• Must possess strong interpersonal skills;
• Must manage time well to meet deadlines;
• Must possess strong analytical and organizational skills and ability to handle multiple tasks with accuracy;
• Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others; 
• Actively demonstrate a commitment to support equity and inclusion, and serve as an advocate for colleagues, partners, and communities; 
• Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible. 

Physical:

• Requires lifting and carrying up to 10 pounds occasionally;
• Must be able to sit and work on the computer for the majority of the work day.

Communication:

• Must exhibit courteous and professional demeanor towards program participants, staff and administration via verbal, written, physical, and electronic correspondence;
• Requires good oral and written communication skills;
• Must be able to maintain confidentiality.

Minimum Qualification Requirements

• Bachelor’s degree in accounting or related field and three (3) years of experience in accounting/bookkeeping required;
• Five (5) years of accounting experience preferred;
• Working knowledge of personal computer software applications such as Word and Excel;
• Proficient in accounting/bookkeeping skills including budgeting, reconciliation, accounting software application(s), preferably Abila and QuickBooks;
• Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily collision per person and $25K in property damage liability.