Compliance Coordinator

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. 

Why Join Us

Employees are the heart of all we do. We foster an environment of compassion, understanding, integrity and open communication. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued!

Enjoy the Benefits

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development: 
  • Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs).
  • Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more! 

What You’ll Do

The Compliance Coordinator provides operational and administrative support to the Compliance & Privacy Officer. This position plays a critical role in the Compliance & Ethics Program through tracking key compliance activities, maintaining documentation, ensuring timely monitoring of regulatory requirements, and supporting the workforce in meeting compliance standards.

Work Schedule

• Full-time (Monday–Friday) with occasional weekend availability required for Corporate Compliance training

Compensation

• Salary Range: $70,000.00 - $80,000.00 Annually

Responsibilities 

1. Compliance, Privacy & Ethics Program
   • Assist with the tracking of Key Performance Indicators (KPIs) related to compliance, privacy, and risk management.
   • Maintain compliance-related databases, logs, and dashboards.
   • Assists, as appropriate, in the preparation for internal audits including the risk assessments, regulatory surveys, and external reviews.
2. Contract & Vendor Compliance
   • Assist in the administration of the ‘Contract Management' (intelligentcontract) system, including version control, distribution, uploading, user management and communication to workforce members.
   • Verify contractor insurance coverage and maintain records.
   • Track execution and maintenance of Business Associate Agreements (BAAs) where required.
   • Track and monitor compliance with health requirements, including TB clearance, vaccinations, and other occupational health screenings.
3. Policy & Procedure
   • Assist in the administration of the ‘PolicyStat’ system, including version control, distribution, uploading, user management and communication to workforce members.
   • Assists with drafting Compliance & Ethics Program  related policies and procedures under the direction of the Compliance Officer.
4. Training
   • Assists with drafting Compliance & Ethics Program communications and training materials under the direction of the Compliance Officer.
   • Assists with facilitating Compliance & Ethics Program related training sessions.
   • Assists with tracking completion of Compliance & Ethics Program related training.
5. Fingerprinting & Hawaii Department of Health Requirements
   • Assist with the process of obtaining initial fingerprints for contractors and adult volunteers as required by state regulations.
   • Ensure timely processing, documentation, and renewal of required annual and biennial background checks for all staff, contractors, adult volunteers, and other applicable workforce members.
6. Licensure & Credentialing
   • Submit weekly new hire and routine monthly screenings of licenses, certifications, and credentialing records for employees, contractors, and vendors as required.
   • Document results and escalate findings to the Compliance & Privacy Officer.
7. Sanction & Exclusion Screening
   • Submit weekly new hire and routine monthly screenings of employees, contractors, vendors, and medical staff against OIG, SAM, and state exclusion lists.
   • Document results and escalate findings to the Compliance & Privacy Officer.

Education/Experience                   

• Required
  • Bachelors Degree in Business Administration, Management, Information Technology, Accounting or related field; or equivalent combination of education and/or experience.
  • Minimum one (1) year previous compliance, privacy or related experience and proficient in Excel; or equivalent combination of education and/or experience.
• Preferred
  •    Experience with report writing within an Microsoft applications, data analytics, and advanced Excel skills.

License/Certification

• Preferred
  • Certified in Healthcare Compliance (CHC) designation

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, sit, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl; push and pull. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

While performing their essential functions, employees are occasionally exposed to the following conditions:

• Air conditioned office environment
• Indoors without air conditioning
• Outdoors—all types of weather
• Hazardous materials

Arcadia Family of Companies is comprised of the following non-profit organizations:
 
   Arcadia 
   15 Craigside 
   Arcadia Adult Day Care and Day Health Center 
   Arcadia Home Health and Home Care Services
   Arcadia at Home
 Hale Ola Kino by Arcadia

Arcadia Family of Companies is an Equal Opportunity Employer 

Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.