Buyer/Receiver - Full Time

Description

Job Title: Buyer I

Department: Materials Management

Reports To: Director of Materials Management

FLSA Classification: Non-Exempt

Job Summary: Promotes the most effective use of hospital funds, in the acquisition of products and/or services. Provides support to hospital departments in a manner that is accurate, timely, efficient, and courteous.

Job Results & Essential Function

Main Responsibilities Include:

• Assisting the hospital staff by identifying supply needs and ensuring products and/or services are available to meet the need.
• Ensuring that vendors qualified to provide the products and/or services needed, are available prior to a required hospital-purchase.
• Striving to lower operational cost, improve quality, and reduce risk, related to the purchase of products and/or services for the benefit of the hospital and its customers.
• Acting as an official buying agent for the hospital, by creating, issuing, and managing purchase orders.
• Communicating with vendors as required, to ensure vendors respond to buyer-queries completely, and in a timely manner.
• Communicating with vendors as required, to ensure vendors meet their commitments in providing the products and/or services offered, at the price and level of quality agreed, and delivered within the schedule promised.
• Receive purchased materials and/or services, in an accurate, timely, and efficient manner, when needed.
• Supporting timely payment of vendor-invoices, including invoice-reconciliation activities.
• Evaluating vendor-performance to ensure achievement of hospital objectives. This may include supporting implementation of corrective-action, when vendor-performance is not, as required.
• Monitoring and managing hospital-inventory, to maintain optimal supply levels, balancing needs and investment of hospital funds.
• Assisting with the maintenance of main inventory locations, by appropriately shelving and rotating stock, and keeping inventory rooms in a clean and clutter-free condition.
• Participate in physical inventory with a high level of accuracy..
• Providing guidance to couriers, as needed.
• Participating in continuous-improvement initiatives within the departmental, hospital, and/or healthcare-system.
• Complying with all departmental and hospital policies and procedures.
• Maintaining a good hospital image, and supplier relations, through many daily business contacts.
• Contributing to a positive and productive work environment by consistently completing assigned tasks and providing necessary support to team members.
• Act as group-lead, in absence of department manager

Requirements

Education & Experience

• High School Diploma or GED is preferred.
• At least 5 years experience in health care materials-management function, or similar business environment.

Licenses and/or Certifications

• Valid NYS Driver License required.

Physical Demands: Heavy physical effort (lift/carry up to 50lbs). Frequent/prolonged standing and walking. Considerable reaching, stooping, bending and kneeling.

Mental Demands: Attention to detail, in spite of frequent interruptions.

Language Ability: Ability to read, write and interpret documents in English. Ability to effectively communicate to patients, family members, staff and physicians. Ability to write reports, business correspondence and procedure manuals. Ability to speak effectively before groups of employees, patients, vendors, and other stakeholders.

Interactions: All employees, retirees and physicians of SJH system, fire and rescue workers, nursing-students, high school students, patients and patient family-members.

Working Conditions: Potential exposure to chemicals and communicable diseases and related waste. Subject to extreme temperature fluctuations and elevated noise levels in assigned work spaces.

Employee Signature: Date:

This job description is a summary of the job duties and requirements that represent the general nature and level of work being performed. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. This description is not intended to limit or in any wat modify the right of management assign, direct and control the work of employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees are expected to understand and adhere to the Standards/Code of Conduct and the Corporate Compliance Plan as well as ensure all educational requirements related to Corporate Compliance are implemented and adhered to as required by the CCP Education Plan, in addition to compliance with organizational policies and procedures, regulatory expectations, quality and department standards, etc.