Horsham Administrative Assistant

Administrative Assistant

Location: Horsham, PA — Onsite
Schedule: Monday–Friday, 8:30 AM–4:30 PM

Position Overview

The Administrative Assistant provides general support to ensure smooth and efficient office operations. This role is responsible for managing schedules, organizing meetings, maintaining office areas, and handling a variety of clerical and administrative tasks. Strong organizational skills, attention to detail, professionalism, and proficiency with office tools are key to success in this role.

Responsibilities

• Create a positive, professional, and welcoming first impression for clients and visitors upon entry; repeat visitors should be greeted on a first-name basis.
• Answer phones in a professional manner and route calls as necessary.
• Perform a variety of administrative duties, including scanning, bulk mailings, data entry, and conference room scheduling.
• Monitor the front desk area, vendor area, and conference rooms, keeping all areas clean, organized, and in order.
• Sort and distribute mail and handle UPS and FedEx deliveries and pickups.
• Put office supply orders away and maintain organized supply areas.
• Keep refrigerators clean and organized and maintain the reusable coffee cup program.
• Make coffee and maintain the coffee beverage unit, including cleaning urns as needed.
• Refill supplies in lunchroom, coffee, and office supply areas.
• Assist with miscellaneous office needs, including running errands, holiday decorating, ordering food, and other administrative tasks as needed.

✅ Requirements

• Administrative Assistant or Customer Service experience preferred.
• Strong attention to detail.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft and G-Suite applications, including Word, Excel, Outlook, Docs, Sheets, and Gmail.
• Professional, friendly, and service-oriented demeanor.
• Ability to manage multiple tasks and priorities in a fast-paced office environment.

There at Every Turn: Our Benefits

• Competitive Pay Structure
• Company-Sponsored Insurance (Medical, Dental, FSA, Dependent Care Accounts)
• Generous PTO and Paid Holidays
• 401(K) Match
• Tuition Reimbursement
• Company-Sponsored Events
• Subsidized Part Purchasing Program