HRSD Finance Coordinator - Hybrid

Our Global Support Center/ Corporate Office is located in the Energy Corridor- off I10 and N Eldridge.

Address: 1390 Enclave Pkwy, Houston, TX 77077

Hybrid Role: In-office Monday, Tuesday, Wednesday. Work from home on Thursday and Friday.

JOB SUMMARY

The position is responsible for providing administrative and budgetary support to department leader.

DUTIES AND RESPONSIBILITIES:

• Support the HR Service Delivery leaders with budget tracking and allocations – this role involves close collaboration with Finance – candidate must grasp basic Accounting and Accounts Payable knowledge required for monthly accruals and complex invoice payments
• Create Purchase Orders (POs), manage invoice payments and expense reports.
• Perform Intercompany charges for all HRSD cost centers
• Network with vendors and other stakeholders
• Provide administrative support to the department leader as required – beyond scheduling and including small event planning when necessary
• Establish and maintain complete and accurate filing and tracking systems as needed for expenses, actuals, forecast and more
• Manage incoming mails and route mails to correct departments for handling – using Workday Help
• May support special projects and other duties as assigned

ABILITIES AND SKILLS:

• Strong organizational skills with the ability to manage multiple priorities in a timely, accurate and efficient manner
• Strong written/verbal communication with strong attention to detail
• Collaborative and a team player
• Exhibit diplomacy, professionalism and maintain the highest level of confidentiality and integrity
• Exhibit strong initiatives and a go-get attitude in all tasks beyond normal responsibility
• Customer service oriented with strong listening skills
• Strong interpersonal and relationship building skills
• Flexible and easily transitions between changing priorities
• Must possess a desire to learn and keep up with internal AP/Accounting policies

REQUIRED MINIMUM EXPERIENCE:

3 years of professional administrative experience with Accounts Payable experience

REQUIRED MINIMUM EDUCATION:

High school diploma

REQUIRED CERTIFICATIONS, COMPETENCIES, SKILLS:

To be successful in this position, the individual performing the duties must successfully demonstrate the following competencies:

• Planning and Organizing: Demonstrated ability to plan and organize your own work activities; analyze and disseminate numerical data; manage work time efficiently; follow procedures and policies; perform basic mathematical calculations; identify and solve problems; maintain a file system to include alphabetical, numerical, and chronological filing activities.

• Communication: Must possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills.
• Administrative support for meetings, conference calls, video-conference calls, webinars/e-meetings, etc.
• Proficiency/expertise in Microsoft Office Suite with strong skills in Excel functions and formulas (other MS proficiency requirements include Word, PowerPoint, Outlook, Forms, SharePoint and more), with a strong comfort level working in HR systems or learning new systems.
• Functional knowledge of WorkDay preferred.

WORK ENVIRONMENT:

• This position must be performed from the Global Support Center facility based in Houston, Texas.
• No travel will be required. 
• The noise level in the work environment is usually moderate.
• The work environment characteristics described here are representative of those an associate may encounter while performing the essential functions of this job.