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Key Responsibilities:Ā
- Lead and coordinate daily administrative activities supporting Inspection operations.
- Serve as the primary administrative point of contact for Operations Managers and Supervisors.
- Provide guidance, training, and functional support to administrative staff.
- Verify inspection jobs are completed and required documentation, and criteria are accurate and complete.
- Prepare, review, and distribute daily, weekly, and monthly operational reports.
- Maintain department databases and company policy and procedure documentation.
- Participate in customer meetings and support operational communications as required.
- Ensure confidentiality, accuracy, and integrity of administrative and operational records.
Billing, Accounting & Financial Support:
- Oversee preparation, review, and issuance of customer invoices in accordance with service agreements, inspection data, and NOV billing standards.
- Monitor customer purchase orders and coordinate resolution of billing discrepancies.
- Process vendor invoices and perform Accounts Payable and Accounts Receivable activities in compliance with NOV policies.
- Support month-end close activities, including revenue recognition and payable reconciliation.
- Maintain accurate financial and administrative records and support budgeting and reporting activities.
Payroll & Timekeeping:
- Oversee payroll processing and employee time and expense tracking.
- Serve as a NOV Time system power user and subject matter resource.
- Review payroll data for accuracy and assist with corrections and reporting as required.
Vendor, Systems & Resource Coordination
- Manage vendor relationships, including new vendor setup.
- Coordinate with IT regarding office systems, access, and equipment needs.
- Order, monitor, and manage office supply inventory.
- Support planning and execution of department or company events.
Compliance & Safety
- Comply with all NOV Company, Quality, and HSE policies and procedures.
- Participate in required safety meetings and training.
Required Qualifications
- High school diploma or equivalent.
- 3ā10 years of experience in administrative, billing, or accounting support roles.
- 1ā2 years of oilfield or industrial services experience preferred.
- Experience supporting billing, accounting, or administrative functions.
- Strong organizational, analytical, and problem-solving skills.
- Ability to work independently, prioritize workload, and meet deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
Preferred Qualifications
- Experience with ERP or MRP systems (JD Edwards preferred).
- Basic knowledge of payroll, accounting, and procurement processes.
- Experience training or supporting administrative staff.
- Background in office or business administration.
Physical Demands
- Occasional lifting and carrying of files and office materials.
- Routine use of standard office equipment including computers, printers, and scanners.
- NOV is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.
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Equal Opportunity Employer
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