Job Description

Responsibilities:

Accounts Payable, Expenses & Payments

Enter, code, review, and process accounts payable invoices, including overhead invoices and invoices subject to paid-when-paid requirements
Review and approve employee expense reports for accuracy, appropriate documentation, coding, and compliance with company requirements
Process 1099-related payments and expense payouts
Process employee insurance payments, employee payments, and other ad hoc banking transactions.
Import and maintain American Express transaction data as needed
Review designated corporate American Express card activity and related expense reports
Monitor outstanding American Express transactions and follow up with employees regarding timely expense report submission
Research and resolve discrepancies related to invoices, expenses, and payments
Maintain accurate supporting documentation for accounting transactions

Reporting & Accounting Support

Prepare and submit cooperative contract and other monthly or recurring reports
Maintain accurate accounting records and supporting documentation
Assist with recurring accounting activities and special projects as needed

Payroll Support

Serve as a trained backup to the Payroll Accountant and other designated team members to provide coverage and business continuity as needed, including:

Process payroll, including applicable utilization bonuses and commissions
Support multi-state payroll tax administration, including setting up new states, updating withholding rates, and administering applicable Paid Family and Medical Leave requirements
Set up and maintain employee garnishments
Prepare or support quarterly payroll reports and payroll audits
Import 401(k) contribution data
Support the annual 401(k) audit
Monitor outstanding timesheets and send employee reminders as needed
Complete employment verifications
Support project billing
Maintain contract rate sheets and establish time entry requirements for new projects
Provide additional backup support for accounting and payroll processes as needed

Required Experience:

Minimum 4 years of accounts payable experience
Minimum 3 years of payroll processing experience
Experience processing accounts payable invoices, employee expenses, and payments
Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements
Strong attention to detail and commitment to accuracy
Ability to manage multiple priorities and recurring deadlines
Strong organizational and problem-solving skills
Ability to handle confidential employee, payroll, and financial information appropriately
Effective written and verbal communication skills
Proficiency with Microsoft Excel and Microsoft Office applications

Preferred Experience:

Experience using Workday, particularly for payroll, accounting, expense, or related business processes
Experience supporting multi-state payroll and payroll tax administration
Experience administering corporate credit card and employee expense processes
Experience with 401(k) contribution processing
Experience supporting payroll or financial audits
Experience with project billing in a professional services environment

Work Environment: Preferably located within the Houston area and able to commute to Corporate Office as needed. Location will be a combination of Remote and In-Office.

Learn more about this Employer on their Career Site

Accounting Specialist