Benefits:

401(k)
Health insurance
Paid time off
Dental insurance
Vision insurance

Administrative Assistant

Sowells Consulting Engineers (SCE) – Houston, Texas

Sowells Consulting Engineers (SCE) is seeking a highly organized, proactive, and professional Administrative Assistant to work directly with the owners and executive leadership team of a fast-paced civil engineering and construction management firm. The selected candidate will serve as a trusted right hand to company ownership, helping manage daily executive operations, communications, scheduling, organizational efficiency, office coordination, and administrative support.

As a small business environment, this role requires a hands-on team player who is comfortable wearing multiple hats and assisting with a variety of operational, office, and occasional personal support tasks for ownership. The ideal candidate understands the importance of maintaining a professional, organized, and efficient office environment while supporting leadership at a high level.

Position Overview

Administrative Assistant will provide direct day-to-day support to the company owners and senior leadership team. Responsibilities include executive calendar management, communication coordination, meeting preparation, office organization, inventory management, operational follow-up, administrative oversight, and general office support.

The role requires professionalism, adaptability, urgency, discretion, and a willingness to assist wherever needed to support efficient company operations. This individual will regularly interact with clients, consultants, contractors, vendors, municipal representatives, and internal staff on behalf of company leadership.

Key Responsibilities

Executive & Owner Support

Proactively manage executive calendars, schedules, meetings, and appointments
Coordinate meetings, conference calls, travel arrangements, and executive logistics
Prepare agendas, reports, briefing materials, presentations, and meeting documents
Track executive action items and ensure timely follow-up across departments
Organize incoming communications and prioritize responses appropriately
Assist owners with operational, administrative, and occasional personal support tasks
Anticipate executive needs and maintain strong responsiveness in a fast-paced environment
Serve as a liaison between ownership, staff, clients, consultants, and external stakeholders

Office Operations & Administrative Coordination

Maintain organized digital and physical filing systems
Support daily office operations and administrative workflows
Coordinate internal communication and scheduling efforts
Maintain office supplies, inventory, snacks, beverages, and operational materials
Monitor inventory levels and coordinate ordering and restocking as needed
Assist with document preparation, formatting, scanning, and records management
Support leadership with administrative tracking and reporting
Ensure executives are prepared for meetings, deadlines, and operational priorities
Assist with maintaining a clean, organized, and professional office environment, including light straightening and office upkeep

Communication & Professional Representation

Draft professional correspondence, emails, memorandums, and executive communications
Answer calls and communicate professionally with clients and stakeholders
Welcome visitors and maintain a professional office presence
Handle sensitive and confidential company information with discretion
Demonstrate professionalism, urgency, accountability, and strong interpersonal skills at all times

Qualifications

5+ years of executive assistant, administrative coordination, office management, or related experience preferred
Experience supporting executives or company ownership strongly preferred
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with Adobe Acrobat, Google Workspace, and digital document management
Ability to prioritize tasks and manage shifting deadlines
Professional demeanor with strong problem-solving abilities
Ability to work independently while maintaining accountability
Comfortable working in a small office environment where responsibilities may vary day-to-day
Willingness to assist with operational, office, and occasional personal support tasks as needed
Experience in engineering, construction, professional services, or municipal environments is a plus

Ideal Candidate Traits

The ideal candidate:

Thinks ahead and anticipates needs before being asked
Is highly organized and detail-oriented
Communicates clearly and professionally
Maintains composure under pressure
Demonstrates initiative and ownership of responsibilities
Is comfortable working directly with company owners and leadership
Can balance urgency, confidentiality, and professionalism
Is adaptable and willing to assist with both high-level and day-to-day operational needs
Thrives in a fast-paced, entrepreneurial small business environment

Learn more about this Employer on their Career Site