Administrative Assistant I

Where You’ll Work

St. Luke's Health–The Vintage Hospital is 106 bed facility that is nationally-recognized for providing high-quality, compassionate care to Northwest Houston communities including Willowbrook, Champions and Tomball. With the resources and expertise of the St. Luke’s Health system, St. Luke's-The Vintage offers the latest advancements in diagnostic and surgical services, including heart care, lung health and orthopedics. St. Luke’s Health is a member of CommonSpirit.

Job Summary and Responsibilities

As our Administrative Assistant, you'll be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work.Every day, you'll manage inquiries, greet visitors, contribute to stakeholder meetings (clinical staff to CEO), and utilize Google Suite to maintain seamless operations and confidentiality.To be successful, you must possess exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

• Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail.
• Coordination of department communications (i.e. distribution list administration, department meeting minutes)
• Orders and maintains inventory of office supplies for the department.
• Provides information to staff
• Manages calendar or multiple calendars, handles travel arrangements as necessary

Job Requirements

Required

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire
• None, upon hire