Administrative Support

About the Role:

The Administrative Support role is essential for ensuring the smooth and efficient operation of daily office activities. This position involves managing a variety of administrative tasks that facilitate communication, organization, and workflow within the company. The successful candidate will serve as a key point of contact for internal teams and external stakeholders, providing timely and accurate information. By maintaining organized records, scheduling appointments, and supporting project coordination, this role directly contributes to the overall productivity and effectiveness of the organization. Ultimately, the Administrative Support professional helps create a structured and professional environment that enables all departments to function optimally.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business Administration or related field.
• Experience with office management software and database systems (PCS and Excel a plus) 
• Familiarity with basic accounting principles and bookkeeping software.
• Ability to multitask and prioritize in a fast-paced environment.
• Previous experience supporting senior management or executive teams.

Responsibilities:

• Manage and organize daily office operations including scheduling meetings, coordinating calendars, and handling correspondence.
• Prepare, edit, and distribute documents, reports, and presentations to support various departments.
• Maintain accurate and up-to-date filing systems, both electronic and physical, ensuring easy retrieval of information.
• Serve as a liaison between management, staff, and external contacts to facilitate communication and resolve inquiries.
• Assist with data entry and record keeping to support administrative processes.
• Entering one-calls to support the SAFETY and compliance of our installation services. 

Skills:

The required skills such as proficiency in Microsoft Office and strong organizational abilities are utilized daily to manage schedules, prepare documents, and maintain records efficiently. Effective communication skills enable the candidate to interact professionally with colleagues and external partners, ensuring clear and timely information exchange. Time management and multitasking skills are critical for balancing multiple responsibilities and meeting deadlines. Preferred skills like familiarity with bookkeeping software and office management tools enhance the ability to support financial processes and streamline administrative workflows. Together, these skills empower the Administrative Support professional to contribute significantly to the operational success of the organization.

Compensation Range: $21.00 - $26.25

The compensation range listed for this position represents ONEMESA's good-faith estimate of the pay range it reasonably expects to offer at the time of posting. Actual compensation may vary based on factors including experience, skills, qualifications, geographic location, and business needs. Eligible employees may participate in ONEMESA's profit-sharing program and benefit offerings; which includes health insurance, 401(k) with generous company match, paid time off, and other company-sponsored benefits. Eligible travel and field employees may also receive additional benefits and incentives, including per diem allowances, cell phone stipends, and single-occupancy hotel accommodations.