Associate Registrar

Associate Registrar 

Office of the Registrar

Position Summary:

The Associate Registrar is responsible for the programs, processing, documentation, reporting, and technical processes for the assigned area (Academics, Admissions, Professional Programs) at UTHealth Houston; and assists the Registrar with planning activities to ensure the office functions smoothly and efficiently.  The Associate Registrar supervises the daily activities of the registration or admissions section including, but not limited to, all processes; internal and external compliance reporting; and automated systems.

Position Key Accountabilities:

• Manages assigned section of the Office of the Registrar. Responsible for programs, processes, documentation, reporting and data management for assigned section.
• Responsible for records management activities within assigned section.
• Ensures compliance by keeping abreast of changes to reporting regulations as determined by the Texas Legislature and interpreted by the Texas Higher Education Coordinating Board.
• Depending on the section assigned, may certify all academic students for graduation to ensure that all degree requirements, as stated in the catalogs, have been met; may manage undergraduate student application processing for MD Anderson; or may assist the Registrar with the University's submission to the National Clearinghouse on a regular schedule to be in compliance with federal laws.
• Works with the technical staff to ensure that all automated processes operational and current with the latest technology.
• Depending upon the section assigned, may ensure compliance with the latest VA rules and policies, and/or work with schools to ensure admissions interfaces with vendors are updated and compliant.
• Manages Human Resources activities for direct reports in regards to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning.
• Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
• Performs other duties as assigned.

Certification/Skills:

• Good communication skills and an excellent working knowledge of current student information systems.

Minimum Education:

Bachelor's Degree required Master's Degree preferred

Minimum Experience:

6 years of progressive supervisory experience required Prior experience as an Assistant or Associate Registrar preferred

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.