Automotive Operations Coordinator

Job Summary: 

The Operations Coordinator is responsible for overseeing the workflow of vehicle reconditioning operations, ensuring all vehicles—new and used—are completed within expected delivery timelines. This role requires strong organizational skills, attention to detail, and the ability to work outdoors while managing tasks using Smart Sheets. The coordinator serves as a key point of contact between Dent Wizard, dealership staff, and customers. 

Key Responsibilities: 

• Log and track all vehicle reconditioning work in priority order using Smart Sheets. 

• Coordinate repair activities with service drive staff to ensure timely execution. 

• Order necessary parts and ensure availability for scheduled work. 

• Conduct final inspections to ensure quality standards are met. 

• Manage billing and invoicing between Dent Wizard and the dealership. 

• Interact professionally with dealership customers as needed. 

• Maintain a safe and organized working environment. 

• Ensure tools are in good working condition. 

• Adhere to company procedures and policies at all times. 

• Communicate feedback, issues, and solutions to management. 

• Promote a positive and respectful work culture through collaboration and professionalism. 

Qualifications: 

• Strong communication and interpersonal skills. 

• Excellent organizational and time management abilities. 

• High attention to detail and commitment to quality. 

• Proficiency with digital cameras and Microsoft Excel, Word, and Outlook. 

• Valid driver’s license with a clean driving record. 

Physical Requirements: 

• Regularly required to stand and walk throughout the lot. 

• Frequently required to stoop, kneel, crouch, bend, squat, and climb. 

• Ability to lift up to 45 pounds (e.g., hand tools). 

• Manual dexterity and ability to perform repetitive tasks. 

• Comfortable working in moderate noise levels and outdoor conditions.