Commercial HVAC Project Coordinator

Project Manager / Project Accounting Coordinator

Commercial HVAC & Mechanical Equipment

Join Our Team

We're looking for a highly organized Project Manager / Project Accounting Coordinator to support commercial HVAC projects from award through project closeout. If you enjoy coordinating multiple projects, working with customers and vendors, and ensuring projects stay on schedule and on budget, this is an excellent opportunity to grow your career.

In this role, you'll work closely with Sales, Operations, Accounting, Vendors, and Customers to ensure every project is delivered successfully while maintaining exceptional customer service.

Project Management

• Manage commercial HVAC projects from order award through warranty completion.
• Coordinate project schedules, equipment deliveries, and customer communication.
• Track project milestones and proactively resolve issues before they impact the schedule.
• Maintain accurate project documentation and status updates.
• Support project closeout and warranty activities.

Project Accounting

• Create purchase orders and review vendor invoices for accuracy.
• Reconcile project costs, billings, and profitability.
• Prepare customer invoices and monitor payment status.
• Maintain project budgets and identify cost variances.
• Track project revenue and ensure timely billing.
• Assist with financial reporting and job cost analysis.

What We're Looking For

Required Qualifications

• 2+ years of Project Coordination, Project Management, Construction Administration, or Project Accounting experience
• Strong Microsoft Excel and spreadsheet skills
• Excellent organizational and time management abilities
• Strong attention to detail
• Ability to prioritize multiple projects simultaneously
• Excellent communication and customer service skills
• Experience working with vendors and purchase orders
• Ability to work independently in a fast-paced environment