Corporate Service Coordinator

The Corporate Services Coordinator serves as the first point of contact for Allied Power Group’s corporate headquarters while supporting workplace operations across the Houston-area locations. Reporting to the Executive Assistant to the Chief Executive Officer, this position is responsible for maintaining a professional reception environment, coordinating workplace services, supporting facility-related requests, and ensuring employees, customers, vendors, and visitors receive exceptional service.

This role also partners with HR, Maintenance, Purchasing, IT, Security, and third-party vendors to coordinate workplace needs from completion through intake while maintaining a consistent presence at the corporate reception area during normal business hours.

KEY FUNCTIONS:

• Serve as the first point of contact for employees, customers, vendors, and visitors by providing professional reception services, managing incoming calls, mail distribution, conference room scheduling, and maintaining common office areas.
• Oversee day-to-day workplace operations for the corporate headquarters while supporting workplace coordination across APG's Houston-area locations to ensure a professional, organized, and efficient work environment.
• Maintain standardized inventory levels for office, breakroom, and workplace supplies across Houston-area locations by coordinating the ordering, replenishment, and distribution of materials and resources.
• Serve as the primary point of contact for workplace and facility-related requests by receiving, prioritizing, and coordinating maintenance activities with internal departments, maintenance personnel, or external vendors based on business needs.
• Manage vendor relationships supporting workplace operations, including janitorial, vending, water service, office equipment, and other facility-related services. 
• Partner with Purchasing to source furniture, appliances, office equipment, and other workplace assets as needed.
• Monitor workplace conditions and facility requests through completion, provide timely updates to employees and department leaders, coordinate workspace setup and office moves, and escalate urgent facility or safety concerns when appropriate.
• Administer the Ramp corporate credit card platform 
• Coordinate company promotional inventory and branded merchandise.
• Support Field Service administrative functions, including trailer registrations and other assigned operational and administrative requests.
• Prepare reports, presentations, correspondence, and other business documents while supporting company-wide administrative initiatives and special projects.
• Provide backup administrative support during periods of increased workload and travel occasionally between Houston-area locations to support workplace operations, vendor management, facility coordination, meetings, and other business needs.

*This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description*

WORK QUALIFICATIONS:

Required:

• Three (3) to five (5) years of experience in office administration, workplace operations, facilities coordination, or a related role.
• Professional presence with exceptional customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently while coordinating multiple projects and vendor relationships.

EDUCATIONAL REQUIREMENTS:

Required:

• High school diploma or equivalent

Preferred:

• Associate’s degree 

WORK SCHEDULE REQUIREMENTS:

Required:

• This is a full-time, on-site position based at APG’s corporate headquarters.
• Standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

WORK ENVIRONMENT:

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.

• Willingness to work a flexible schedule to meet the demands of the role.
• Prolonged periods of sitting, standing, and walking throughout the workday.
• Must be able to lift 20 lbs. safely and properly, as needed throughout the assigned shift with or without assistance.

ADA JOB REQUIREMENTS:

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability.

EQUAL EMPLOYMENT OPPORTUNITY:

Allied Power Group is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.