Day School Admin & Finance Coordinator

Description

Overall Responsibility 

Handles all duties related to office management, financial tasks and reports student/family/staff databases, and program support.

Essential Job Functions

• Oversees all administrative tasks as required by the Day School. 
• Maintains the Procare database of families and students (system supervisor).
• Maintains current physical children’s files; archives annually as needed. 
• Generates reports for registration/enrollment, volunteer support, class information/directory, as needed.
• Completes routine financial tasks, i.e., tuition/fee postings, billing, check requests, receipt/tuition summary requests, collections, end of month financial reports, etc.
• Assists Director in maintaining tuition assistance records and confidential contact with families.
• Creates and edits forms for the Day School as requested: applications, enrollment forms, webforms, etc.
• Supports volunteer fundraising committees (Book Fair, Spring Picnic, Fundraising, Pictures/Tours).
• Liaises with optional enrichment class vendors: Enrichment Services and Soccer Shots 
• Assists Director in DS budget management.
• Maintains/updates staff handbook, family handbook, and other policy and procedure manuals as requested by the Director.  

Other Job Functions

• Supports teaching staff with start of school prep, rosters, family contact information, reports, tasks related to fundraising, Book Fair information, and other projects as requested.
• General assistance in any area of the church's ministry where talents and abilities are needed or requested.

Skills & Attributes

• Advanced Computer and Internet skills (Word, Excel, PowerPoint, Publisher, Outlook)
• Confidentiality
• Accounting; fiscal record keeping
• Telephone and administrative skills
• Event Planning
• Excellent Communication