Executive Administrative Assistant

Description

Tarantino Properties is looking to add an Executive Administrative Assistant to join our growing company in Houston, Texas.

Tarantino Properties is a full-service real estate company specializing in income producing real estate. Founded in 1980, our company provides a full complement of property management, brokerage, leasing and renovation services for commercial, residential and senior living properties throughout the United States.

At Tarantino Properties, we have the people, the tools, the experience, and the expertise to accommodate a wide variety of real estate investment and management requirements. We specialize in commercial office leasing, apartment management, senior living management, retail space, flex, industrial and warehouse properties. We work with our clients to develop the business plans and make the key decisions that will help them ultimately reach their goals, because we only succeed when our clients do.

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership within the Multifamily Division of a full-service real estate company. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, detail-oriented, and experienced in supporting executives in real estate, property management, or related industries.

Key Responsibilities

• Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements 
• Prepare, edit, and format correspondence, presentations, reports, and internal/external communications
• Coordinate and manage meetings, including agendas, materials, minutes, and follow-up action items 
• Assist with multifamily portfolio reporting, including compiling operational and financial data 
• Maintain and organize confidential files, records, and documentation 
• Support transaction processes such as acquisitions, dispositions, financing, and due diligence 
• Track key deadlines, deliverables, and project milestones across multiple initiatives 
• Handle expense reports, invoice processing, and budget tracking as needed 
• Assist with special projects, research, and strategic initiatives within the multifamily division 
• Ensure smooth day-to-day office operations and anticipate executive needs 

Requirements

• Bachelor’s degree preferred or equivalent experience 
• 3–7+ years of experience supporting senior executives, preferably in real estate, multifamily, or professional services 
• Demonstrated ability to assist with or prepare operating budgets
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) 
• Experience with real estate software platforms (e.g., OneSite, Yardi, or similar) is a plus 
• Exceptional organizational, time management, and multitasking abilities 
• Strong written and verbal communication skills 
• High level of professionalism and ability to handle confidential information with discretion 
• Detail-oriented with strong problem-solving skills 
• Ability to work independently and collaboratively in a team environment 

Preferred Skills

• Familiarity with multifamily operations
• Experience supporting multiple executives or a team 
• Ability to analyze basic financial or operational reports 
• Project coordination or project management experience
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) 

Why People Love Working Here:

People are at the heart of what we do every day. At Tarantino Properties, we invest in our people. Whether you are starting out your career or joining later in your journey, we are excited to help you grow every step of the way. Tarantino is a company focused on growth and opportunity. Tarantino offers more than just a job, but a career that makes you a part of our foundation and our family.

Our success is because of your success. We are united by our core values of respect, integrity, and discipline, and by our common commitment to enhancing communities and maximizing value for our clients. We recognize that our goals are achieved through the incredible efforts of our team members.

Our Perks & Benefits:

Taking care of our clients and residents starts with taking care of our team. Tarantino is committed to each team member's health, wealth, and overall well-being. We deeply value the contributions of our employees and offer various benefits to ensure that our extraordinary team is taken care of.

• COMPETITIVE PAY
• MEDICAL AND RX
• PAID TIME OFF
• RETIREMENT AND 401K
• SHORT-TERM DISABILITY
• LONG-TERM DISABILITY
• VOLUNTARY LIFE
• VISION
• DENTAL
• AFLAC
• EMPLOYEE APARTMENT DISCOUNT