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The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation, and assists the Business System Administrator with day-to-day activities.
- Type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
- Answer telephone and handle requests for information at an advanced level.
- Set up and maintain department records and files.
- Arrange travel schedules and reservations.
- Supervise and train others.
- Monitor accuracy, completeness and timeliness of all critical business systems transactions.
- Coordinate meetings and office communications.
- Schedule conference rooms, audio/visual equipment and other materials as requested
- Assist with expense reports
- Coordinate invoice administration, approvals and ensure timely submission for payment.
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Requirements
- 5+ years of experience in administrative or executive support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Previous experience as an Executive Administrator or in a similar senior administrative position preferred.
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