Executive Assistant - Legal

Overview

Job SummaryProvides high-level administrative support to Group 1 Legal leadership. Orchestrates calendars and workflows, coordinates department initiatives, and handles sensitive and privileged information.

Responsibilities

Executive and Operational SupportManage calendars, meetings, travel, and expenses for both leaders. Prepare and format executive-ready materials for internal and external meetings. Maintain document and approval systems with timely routing and version control. Track deadlines and deliverables across both departments. Plan department meetings, offsites, events, and special projects, with agendas, materials, logistics, and follow-up. Handle sensitive, confidential, and privileged information with discretion.

Legal-Specific SupportManage legal intake, meeting coordination, and deadlines for matters, governance, and regulatory calendars. Coordinate contract intake, tracking, routing, signature, and repositories; assist with templates. Prepare and maintain agendas, minutes, and action logs with proper version control and confidentiality. Coordinate outside counsel scheduling, engagements, onboarding, and invoices per billing processes.

Process and Communication ExcellenceAct as a hub for cross-functional communications with clear owners, timelines, and expectations. Anticipate needs, resolve issues, and escalate prioritization conflicts when needed.

Qualifications

• Minimum of 5 years of experience providing executive-level administrative support within a legal department or law firm environment.
• Demonstrated ability to manage multiple complex calendars, prioritize competing demands, and execute against tight deadlines.
• Excellent written and verbal communication skills, with the ability to draft clear correspondence and produce executive-ready presentations and documents.
• High level of discretion and sound judgment, with proven experience handling confidential and, where applicable, privileged information.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools (e.g., Teams, Zoom); familiarity with AI, as well as contract or document management tools and e-billing platforms is a plus.
• Strong relationship-building skills and a service-oriented mindset; able to work effectively with senior leaders, cross-functional stakeholders, and external partners.
• Proactive, resourceful, and detail-oriented, with strong problem-solving skills and the ability to operate independently.
• Bachelor’s degree in business administration, communications, or a related discipline; equivalent experience will be considered.

Working Style and Expectations

Operates with ownership, reliability, and advance planning. Stays calm and solutions-oriented amid shifting priorities. Maintains organization, accuracy, and version control. Upholds professionalism, confidentiality, and privilege.

Group 1 Automotive, a Fortune 250 company, is a leading operator of automotive dealerships and collision centers across the United States and United Kingdom. If you are aligned with our values of integrity, transparency, professionalism, teamwork and respect - now might be the time for you to accelerate your career as part of the best company in automotive retail. 

To learn more about our company, visit www.group1auto.com. Apply today or reference a qualified friend.

*All applicants must pass pre-employment testing to include background checks, MVR, and drug testing to qualify for employment*

Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify