Executive Support Manager

Location:  Houston, Texas 77079 (Required - In-Office/On-Site work schedule)

FLSA Status: Exempt

About NuDevCo Investments
NuDevCo Investments – 30 year old entrepreneurial growth with a family office building both public and private companies. NuDevCo Investments exist in different sectors to include Retail Energy Provider, Logistics, Real Estate Financing, Commercial Solar, Energy Storage, Commercial EV Charing Stations, Beverage Distribution, Data Centers & Insurance.

Job Summary

We are seeking a highly organized, proactive, and versatile Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination.

The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters. Bilingual fluency in Spanish (written and verbal) and a Bachelor’s degree in a business-related field are required.

Key Responsibilities

Executive Leadership Support
• Partner with executive leadership to manage priorities, schedules, and strategic initiatives
• Coordinate complex calendars, meetings, travel arrangements, and executive communications
• Prepare reports, presentations, briefing materials, and meeting agendas
• Attend leadership meetings, document key decisions, and monitor follow-up on action items
• Manage confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively resolve scheduling and administrative challenges

Business Operations
• Oversee daily administrative operations to ensure efficiency and consistency
• Develop and implement processes that improve workflow and operational effectiveness
• Coordinate cross-functional projects and monitor progress to meet organizational goals
• Serve as the primary liaison between executives, internal departments, clients, and external partners

Financial & Administrative Management
• Prepare, review, and reconcile executive expense reports and corporate credit card statements
• Review executive credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation
• Assist with budget tracking, financial reporting, invoice processing, and vendor management
• Maintain accurate financial documentation and ensure compliance with company policies

Project & Office Management
• Coordinate executive events, board meetings, and company functions
• Support onboarding activities and administrative coordination for new team members
• Maintain organized filing systems, records management, and business documentation
• Continuously identify opportunities to improve executive support processes and operational efficiency

Qualifications
• Required: Bachelor's degree in Business Administration, Finance, Management, or a related field 
• Required: Bilingual Spanish – Read, Write & Speak
• Experience supporting senior executives or leadership teams
• Strong background in executive administration, business operations, and financial administration
• Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation
• Experience supporting executives with confidential personal matters and lifestyle management is highly preferred
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
• Experience with ERP, accounting, and expense management systems such as NetSuite is preferred
• Exceptional organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• Proven ability to manage multiple priorities while maintaining attention to detail
• High level of integrity, professionalism, discretion, and sound judgment

Core Competencies
• Executive partnership and leadership support
• Personal executive support and lifestyle management
• Financial management, credit card reconciliation, and expense reporting
• Strategic planning and project coordination
• Operational excellence and process improvement
• Budget administration
• Organizational and time management
• Communication and relationship building
• Confidentiality and sound judgment
• Adaptability, initiative, and accountability

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

NuDevCo Investments is an Equal Opportunity Employer.

We are currently managing our staffing needs internally. Please, no recruiting firm or staffing firm candidates. Consideration will not be given to candidates who have not directly completed an employment application. We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. We are not adding to our limited list of currently approved vendors. Please refrain from contacting us or any employees regarding staffing or recruitment opportunities.