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The Office Administrator supports the daily operations of the office by ensuring a well-organized, efficient, and fully functional workplace. This role oversees office supplies, facilities coordination, mail services, and travel logistics, while also providing general administrative support across departments. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Office Operations & Facilities Management
Manage the ordering, receiving, and distribution of office and breakroom supplies, including tracking inventory levels across departments.
Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms.
Coordinate and oversee janitorial and housekeeping services; ensure cleanliness standards are consistently met.
Monitor and replenish water, janitorial, and general-use supplies in office, warehouse, and production areas.
Perform basic troubleshooting of office equipment (printers, conference room technology, connectivity issues) when IT support is unavailable.
Maintain office equipment inventory and service records; coordinate repairs and preventative maintenance as needed.
Front Desk & Administrative Support
Oversee front desk operations, including greeting visitors, managing inquiries, and ensuring a professional first impression.
Handle incoming and outgoing mail and packages, including sorting, distribution, and shipment processing.
Manage company mailbox and ensure timely distribution of correspondence.
Assist with invoicing, bill payments, purchase orders, and vendor coordination.
Travel & Logistics Coordination
Arrange business travel, including flights, accommodations, transportation, and guest housing.
Coordinate visitor logistics such as airport pickups and on-site arrangements.
Employee Engagement & Support
Plan and coordinate employee engagement activities, including monthly celebrations and office events.
Support a positive workplace culture by maintaining a comfortable and welcoming office environment.
Qualifications:
Education:
High school diploma or equivalent required
Associate’s degree or higher preferred
Experience:
2+ years of experience in office administration, facilities coordination, or a similar role
Experience managing multiple administrative functions in a fast-paced environment preferred
Skills & Competencies:
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proactive problem-solving mindset with attention to detail
Basic troubleshooting skills for office equipment and technology
Proficiency in Microsoft Office or similar tools
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