Office Coordinator

The Office Coordinator is the heartbeat of our administrative operations—ensuring that our office runs smoothly, our team stays supported, and our mission stays on track. This role is ideal for a proactive, detail-oriented professional who thrives in dynamic environments and brings warmth, precision, and resourcefulness to every task. You’ll manage day-to-day logistics, support leadership, and serve as a welcoming presence for staff, families, and community partners.

Key Responsibilities

Administrative Operations & Office Management

• Oversee daily office functions, including supply inventory, vendor coordination, and facility upkeep
• Manage incoming communications, mail, and scheduling requests
• Maintain organized filing systems (digital and physical) for compliance and accessibility
• Coordinate logistics for meetings, trainings, and community events

Staff & Program Support

• Assist with onboarding new hires, interns, and volunteers
• Support HR and finance teams with document tracking and reporting
• Prepare materials for licensing visits, audits, and grant submissions
• Serve as point of contact for internal inquiries and troubleshooting

Client & Community Engagement

• Greet families, partners, and guests with professionalism and compassion
• Ensure front desk and common areas reflect Houston Strong’s values of dignity and care
• Support coordination of transportation, appointments, and referrals as needed

Technology & Systems Oversight

• Maintain calendars, shared drives, and CRM entries
• Troubleshoot basic tech issues and liaise with IT support
• Ensure confidentiality and data integrity across all platforms

Qualifications

• High school diploma required; associate or bachelor’s degree preferred
• 2+ years of experience in office coordination, administrative support, or nonprofit operations
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, Google Workspace, and cloud-based systems
• Ability to work independently and collaboratively in a fast-paced environment
• Bilingual (Spanish/English) a plus

Core Values

• Integrity: Upholding trust and transparency in every interaction
• Compassion: Centering children and families in all decisions
• Innovation: Embracing new ideas to solve complex challenges
• Accountability: Delivering on promises with excellence

Work Environment

• Hybrid flexibility with in-person meetings and travel as needed
• Entrepreneurial, purpose-driven culture with room to lead and innovate
• Occasional evening or weekend events may be required

Perks & Benefits of Working at Houston Strong

We care deeply about our team’s well-being and growth. Full Time Employees enjoy:

Benefit Category

Details

Medical Benefits

Comprehensive health, dental, and vision coverage

Time Off

Generous PTO, paid holidays, and mental health days

Travel Reimbursement

Mileage and travel expenses reimbursed for work-related activities

Wellness Discounts

Subsidized gym memberships and wellness programs

Tech Perks

Discounts on phone services and tech accessories

Hybrid Work Model

Flexible schedule with remote and in-office options

Professional Growth

Access to training, development, and career advancement opportunities

Equal Opportunity Statement

Houston Strong Children Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.