Records Specialist

General Purpose:

The Records Specialist is responsible for compiling, reviewing, and filing, LACF and production records for all

Canned products produced at the facility.

Job Duties and Responsibilities:

• Continuously drive the facility’s culture toward a higher level of safety.  Challenge status quo safety behaviors, engage in Safety initiatives and ensure safety related training is attended by all employees.
• Ensure the job functional activities remain in or exceed the standards and specifications established by Quality Assurance.
• Drive key performance within area of responsibility and participate in making recommendations for necessary changes to enhance the business objectives.
• Initiate and drive continuous improvement activities within the responsibilities of this position, its department, and other areas of the facility as part of the team to ensure plant sustainability.
• Ensure good business communication practices are engaged at all levels to ensure key stakeholders are well informed, have the ability to appropriately respond.
• Prepare and organize the canning Operator logs and charts for upcoming productions
• Manage the review and recording keeping of the production records for accuracy and address incomplete or inaccurate information and file Low Acid Canned Food (LACF)  records
• Manage and maintain the tracking spreadsheet on record returns
• Collect and process records for Thermal Process Deviations
• Ensure all production documentation for each production period are correlated together including the Final Formulation
• Ensure key stakeholders are informed of non-conformance production by entering the Phase information and keep the data up to date with a current status disposition.
• Create daily efficiency and case count reports and work with the Finance Department to ensure the calculations are completed daily
• Input information in C of A sheets
• Maintain Downtime Spreadsheet for LACF Production
• Prepare MBR’s for production
• Ensure all forms for Canning Department are well maintained, accurately filled out and filed according to production / QA & Compliance needs
• Manage and maintain the Record Storage / Disposal area to ensure documents are secure and disposed of based on the record retention policies. Ensure all departments are notified of “Shred Day”
• Cross functional trained to provide backup for Switchboard / visitor arrivals
• Other duties may be assigned 

Minimum Requirements

• Associates degree in related field or High School / equivalent diploma with 3 years of related experience
• 1-3 years of relevant work experience
• Computer skills – Microsoft Word, Excel, PowerPoint, and Outlook
• Must be able to read, write and speak English

Preferred Qualifications

• Bachelor’s degree in related field
• Food, Beverage or Pharmaceutical Manufacturing experience
• Good Manufacturing Practices administration experience
• Accounting or bookkeeping experience
• Computer skills- SAP

An Equal Opportunity Employer including Disabled/Veterans