Recruiting Coordinator

Overview

The Recruiting Coordinator supports the recruiting team by managing candidate communication, interview coordination, and recruiting-related administrative tasks. This role also assists with client/vendor system processes, ensuring candidate submissions, updates, and required information are completed accurately and on time.

Responsibilities

• Assist recruiters with job postings, candidate tracking, and ATS updates
• Coordinate candidate submissions through client and vendor-managed systems
• Schedule interviews and communicate details with candidates, recruiters, and hiring teams
• Maintain accurate candidate records, notes, and status updates
• Communicate with candidates regarding next steps, required documents, and process updates
• Track requisition activity, candidate status, and submission updates
• Partner with recruiters, account managers, and client/vendor contacts to keep the hiring process moving
• Help ensure required candidate information is collected and submitted correctly
• Maintain confidentiality when handling candidate and employee information
• Provide general administrative and process support to the recruiting team as needed

Qualifications

• Previous recruiting, HR, administrative, or coordinator experience preferred
• Experience working with applicant tracking systems, vendor portals, or client-managed hiring systems is a plus
• Strong communication and follow-up skills
• High attention to detail and accuracy
• Comfortable working with candidates, recruiters, and external contacts by phone and email
• Ability to manage multiple priorities, deadlines, and system updates
• Proficient with Microsoft Outlook, Excel, and Word
• Professional, dependable, and team-oriented
• Ability to handle confidential information appropriately
• Must meet conditional job offer requirements.