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We are seeking a detail-oriented and professional Temporary Legal Administrative Assistant to support a busy law office. The ideal candidate will provide administrative support, assist with client intake, maintain legal files, and help prepare documents for litigation and trial proceedings.
Essential Duties and Responsibilities
- Answer incoming phone calls and direct inquiries appropriately.
- Greet clients and visitors in a professional and courteous manner.
- Create and organize new client file folders and maintain accurate records.
- Download and upload discovery documents into the firm's legal management system (Clio).
- File and organize client documents, both electronically and physically.
- Assist with the preparation of trial binders and trial-related materials.
- Copy, scan, and distribute legal documents as needed.
- Maintain confidentiality of sensitive client and case information.
- Provide general administrative support to attorneys and legal staff.
Qualifications
- High school diploma or equivalent required.
- Previous administrative, receptionist, office support, or legal office experience preferred.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
- Experience with Clio or other legal management software is a plus.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information professionally.
- Ability to multitask and work in a fast-paced environment.
Skills
- Customer service and Client relations
- Data entry and Document management
- Filing and Records management
- Professional phone etiquette
- Time management and organization
- Scanning, copying, and document preparation
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