Front Desk Receptionist

Position Summary: Responsible to maximize the efficiency and effectiveness of EIHAB switchboard.  Required to be courteous and helpful, at all times, in greeting visiting guests or to anyone calling in or out of EIHAB, provide administrative reception support to the corporate office staff.

Essential Duties & Responsibilities:

• Requires strong interpersonal and communication skills and the ability to work effectively with all levels.
• Must have excellent record maintenance skills.
• Responsible for properly verifying the identity of a guest, allowing entry, signing them in and notifying the proper person that their guest has arrived.
• Ability to work well under pressure and to prioritize tasks are essential.
• Ensure the facility is kept clean and in order at all times.
• Strong Interpersonal skills.
• Maintain confidentiality.
• Willing to help others when crisis arises.
• Anticipate and meet deadlines, complete assignments with consistent accuracy.
• Proficiency in Microsoft Office software (Word, Excel, Power Point, Outlook) Open all incoming mail on a daily basis, sort and distribute.
• Answer all incoming phone calls for the office.
• Attend to visitors.
• Type memorandums or letters.
• Stamp and mail all correspondence for the corporate office.
• Perform administrative duties as assigned by management.
• Serve as firm’s liaison with service vendors, insuring that office equipment and furnishings, e.g., telephones, computers, printers, and binding machine, are fully operational.
• Responsible for handling telephone equipment and office machines (fax, copiers, computers etc.,) related issues (such as fixing, reporting problems etc.,)
• Work on other projects as assigned by the Directors.
• Responsible for ordering and maintaining and maintain supplies for the office.

Qualifications

Requirements:

• High school diploma or general education degree (GED)
• 2 years of related experience
• Ability to multi task
• Clear and effective verbal and written communication skills
• Excellent organizational skills with attention to details
• Professional demeanor at all times
• Ability to work with all levels of staff, managers, and directors
• Handle all incoming calls, emails, mail, packages and other deliveries