Document Controls

Key Responsibilities 

Document Control Strategy & Governance 

• Develop and implement the document control plan aligned with owner requirements and project execution strategy  

• Establish document numbering, naming conventions, metadata standards, and workflows  

• Serve as the authority for document control procedures across all project stakeholders  

• Ensure alignment between EPC systems and owner systems (e.g., Aconex, Procore, SharePoint, etc.)  

Document Management & Systems 

• Manage and administer the document management system (DMS) for the project  

• Ensure proper version control, revision tracking, and audit trails for all documents  

• Ensure proper workflows and RA(S)CI matrix applied to all documentation 

• Maintain accurate logs for drawings, specifications, RFIs, submittals, transmittals, and vendor data  

• Control access permissions and ensure data security and integrity  

Engineering & Construction Interface 

• Coordinate document flow between engineering, procurement, and construction teams  

• Track and manage engineering deliverables, ensuring adherence to schedule and completeness  

• Support field teams with timely access to latest IFC drawings and technical documentation  

• Ensure redlines, as-builts, and turnover documentation are properly captured and maintained  

Contractor & Vendor Oversight 

• Monitor EPC contractor and vendor compliance with document control requirements  

• Review and enforce submittal procedures, including tracking approvals and re-submissions  

• Ensure vendor documentation (O&M manuals, warranties, test reports) meets owner standards  

• Interface with suppliers to ensure timely submission of critical documentation  

Reporting & Quality Assurance 

• Provide regular reporting on document status, overdue items, and key risks  

• Perform audits to ensure compliance with document control procedures and standards  

• Identify gaps, inconsistencies, or risks in documentation and drive corrective actions  

• Support quality and commissioning teams with documentation readiness for system turnover  

Turnover & Closeout 

• Lead the document turnover process to operations, ensuring completeness and accuracy  

• Compile and validate final as-built documentation packages  

• Ensure all systems, equipment, and assets are properly documented for handover  

• Support digital twin or asset management system integration where applicable  

Qualifications 

• Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience)  

• 7+ years of document control experience on large-scale industrial or mission-critical construction projects (data centers preferred)  

• Experience working in an Owner’s Representative or Owner environment strongly preferred  

• Deep understanding of EPC project workflows and engineering/construction document lifecycles  

• Proficiency with document management systems (Aconex, Procore, SharePoint, Autodesk Construction Cloud, etc.)  

• Strong knowledge of submittals, RFIs, transmittals, and turnover documentation processes  

Key Competencies 

• Attention to Detail: Ensures accuracy and completeness across high volumes of technical documentation  

• Process Discipline: Establishes and enforces structured workflows in fast-paced environments  

• Coordination & Communication: Effectively interfaces with engineering, construction, and vendor teams  

• Accountability: Drives document control performance to meet aggressive project schedules  

• Technical Acumen: Understands engineering drawings, specifications, and construction documentation requirements