Administrative Assistant

Administrative Assistant – Corporate Office

Apartment Services, Inc. – Hunt Valley, MD
Full-Time | Professional Office Environment

Join Our Team: Apartment Services, Inc. is seeking a detail-oriented and professional Administrative Assistant to support our corporate office. This role is ideal for someone who thrives in a fast-paced environment and enjoys office administration, executive support, and customer service. You’ll work closely with leadership and multiple departments to help keep daily operations running smoothly.

What You’ll Do

• Answer and route incoming calls; provide front desk support 
• Greet clients, visitors, and vendors in a professional manner 
• Manage calendars, schedule meetings, interviews, and conferences 
• Prepare meeting agendas, take minutes, and track follow-ups 
• Create, edit, and proofread documents, reports, and presentations 
• Perform general administrative tasks (emailing, filing, scanning, mailing) 
• Maintain organized electronic and hard copy filing systems 
• Coordinate meeting spaces and order catering for events 
• Manage office and kitchen supply inventory 
• Assist with executive administrative support tasks 
• Process petty cash, check requests, and vendor coordination 
• Support onboarding, interview scheduling, and HR-related admin tasks 
• Track projects and updates using systems (e.g., calendars, Monday.com) 
• Collaborate with departments including HR, Marketing, Training, and Operations 
• Maintain organization and cleanliness of shared office spaces

What We’re Looking For

• Experience in administrative support, office administration, or receptionist roles 
• Strong communication and customer service skills 
• Highly organized with strong attention to detail 
• Ability to multitask and prioritize in a fast-paced environment 
• Professional, friendly, and team-oriented attitude 
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) 
• Ability to handle confidential information with discretion

Requirements

• High school diploma or equivalent 
• Valid driver’s license and reliable transportation 
• Ability to sit for extended periods and work on a computer 
• Ability to lift up to 15lbs as needed 
• Professional appearance and communication skills 
• Reliable phone and email communication

Benefits

• Paid Funeral Leave & Jury Duty Leave

Health Benefits (eligible 1st of month after 60 days):

Retirement (eligible after 3 months, age 21+):

Additional Perks: