Special Events Logistics Coordinator

Job Summary:

Who are we?

Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 455 million tickets sold, over 145,000 events ticketed and more than 12,000 clients in 21 countries.  Live Nation Concerts has become the single largest provider of live entertainment in the world producing nearly 23,000 shows annually for over 2,700 artists in 33 countries.  Artist Nation Management is one of the world’s leading artist management companies, representing approximately 280 artists.  These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 750 brands enabling advertisers to tap into the 59 million fans Live Nation Entertainment delivers annually through its live event and digital platforms.  For additional information, visit www.livenationentertainment.com.

Who are you?

Passionate and motivated.  Driven, with an entrepreneurial spirit.  Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

The Role:

The Special Events Logistics Coordinator provides administrative support to the Sales Department; performs special projects as delegated by the Director of Sales.  They are to ensure a smooth and efficient process of an event from the SEO to the actual operation of the function.

Responsibilities:

I.    Essential Functions

Responsibilities:

• Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, generating contracts, SEOs, invoices, thank you emails, commission invoices and other sales related documents for sales manager approval

• Prospecting potential clients

• Keep the Sales office organized

• Assist with updating and pulling reports in Caterease

• Attend all necessary meetings/trainings

• Serve as liaison between Sales management and clients

• Onsite contact for events as needed

• Responsible for SEO packets for Production meeting and responsible for updating all tentative and prospective events

• Responsible for all deposits, updating Caterease, routing to Finance and sending copies to clients

II.   Accounting Functions

• Process all deposits and payments in a timely manner

• Track status of payments made for all events with Seller(s)

• Verify Deposit / Payments tracking schedules with Seller(s)

• Proper execution and completion of all post event paperwork: Party Recap Sheet and Receipts

• Follow up on all accounts receivable and provide monthly update to Director of Sales and Business Manager

III. Staff Functions

• Maintain supply of digital and print sales kits and collateral materials

• Update sales kit inserts and menus as needed.

• Special projects as assigned by Director of Sales

Minimum Position Requirements for candidates:

• Minimum 2 years of office administrative duties (hospitality experience a plus)

• Excellent communication skills including answering phones, responding to emails and voicemails. Strong time management skills are a must

• Ability to deal with client requests while maintaining professionalism

• Strong ability to multitask while maintaining attention to detail

• Develop and maintain positive working relationship with all venue departments

• Strong organizational and priority setting skills

• Experience in sales tracking software 

• Proficient in all Microsoft Office, Google Docs, Excel and Google Sheets

• Ability to work in a fast-paced environment

• Flexible schedule to include working nights and weekends when needed

• Strong work ethic to include attendance, quality of work and support of colleagues 

• Any and all aspects of this job can expand at any time so candidate must be moldable and open to change

If the above description sounds like you and fits your background, apply online at www.livenationentertainment.com/careers to join the Live Nation Entertainment team today!

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

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The expected compensation for this position is:

** Pay is based on a number of factors including market location, qualifications, skills, and experience.