Admin Assistant

Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.

Position Summary:
We are seeking an experienced and organized Admin Assistant to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.

Key Responsibilities:

• Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.
• Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.
• Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed. Support Administrative tasks in HR, Business Development, and Finance.
• Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.
• Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.

Qualifications:

• Proven experience as an office assistant, secretary, or similar administrative role.
• Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Digital Design and Marketing Experience is preferred.
• Familiarity with Microsoft Outlook, Word, Excel, Power Point, Canva, and Adobe Tools.
  

Location:

Huntington Station, NY

Employment Type

Full-Time

Minimum Experience

Hourly Payment Structure

$25-$28hr based on experience