Admirative Assistant (Huntington)

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting At: $ 12.00 per/ hr

Job Description:

As the Administrative Assistant you will be responsible for the clerical, accounting function of the facility and Social Services. This position requires utmost confidentiality, ability to follow procedures and policies while ensuing our clientele and volunteers via phone and in person are treaty with courtesy and respect. Regular attendance at work is essential function of this position. Along with ensuring that the Mission of The Salvation Army is effectively carried out.  

Essential Duties and Responsibilities:

Office Procedures

• Responsible for preparing and sending account payables according to policies and procedures per accounting center direction
• Weekly contributions, donations, deposits and receipting
• Greeting all persons, whether in person or via phone in a friendly courteous manner
• Ensure messages are answered in a timely manner
• Assist the Corps Officer as needed with general office and business matters
• Process daily mail
• Create and send Thank You notes to donors,
• Clerical duties of filing and record keeping
• Assist during seasonal fundraising
• Maintain office and building supplies
• Oversee Volunteers and logistics
• Schedule of Building rentals
• Processing and submitting monthly statistics
• may be required
• May be asked to drive a Corps vehicle
• Attend Advisory Board meetings and take minutes
• Other tasks as assigned by leadership

Social Services

• Oversee weekly pantry distribution
• Assist Clients with Utility assistance
• Provide reporting to Community Harvest
• Oversee documenting and sorting of daily food donations
• Attend Empowering Humanities on the first Thursday of the month
• Other tasks as assigned by leadership

Minimum Qualifications: The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: High School Diploma, or GED equivalent. Associates Degree preferred.

Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.

Experience Preferred two years of experience of working in an office. Understanding general office processes and systems.

Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 30 days of employment. Must complete Caseworker Cerification Program within 30 days of employment.

Skills/Abilities: 

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele. Knowledge of the Spanish language. (not required but will be helpful) 
• Computer proficiency with Microsoft products and ability to learn electronic reporting systems and TSAMMS, Outlook and Teams

Supervisory Responsibility: Volunteers as needed

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. 

Physical Requirements Include:

• Ability to communicate effectively and receive information necessary to perform the essential functions of the position.
• Lifting, pulling, and pushing of materials up to 25 pounds
• May require bending, squatting, walking.
• May require standing for extended

Travel: Occasionally to Business or Social Service Seminars

Working Conditions: Work is performed in a typical office environment, May require some weekend, evening and seasonal.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Why Work with Us?

If you’re ready for a career doing meaningful work with a discernable impact, keep reading. The Salvation Army’s brand promise is to Do the Most Good® - and it’s our employees that help us get there. At every level and in every discipline, you can have a real impact on your community through the work done inside our walls every day. If you work for us, you will be the hands and feet that enable us to help others.

We are as impassioned about our employees as we are about our mission to preach the Gospel of Jesus Christ and help anyone in need in His name without discrimination. Our work culture reflects this quality, which makes our offices seriously great places to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

In addition to traditional Health, Wellness, RX and PTO benefits, see what our employees told us they most liked about working for the Indiana Division of TSA by responding to our most recent 2023 survey…

• 91% are proud of their work to help meet the needs of people in their communities
• 75% find their “Work Stress” manageable
• 80% find their managers supportive during those times of stress
• 89% appreciate the flexible work options they have in their position
• 98% appreciate how they are allowed to use 4 sicks days as “Discretionary”
• 99% appreciate the 11 paid holidays they receive each year

See what our employees said when asked to rank the best reasons for working at the Indiana Division Salvation Army…

1. Helping People
2. Faith Centered Organization
3. Work Environment/ Co-Workers
4. Benefits