Assistant Director of Development

Department

About the Department

Job Summary

Responsibilities

• Project manages, drafts, and executes all aspects of the Library’s annual giving appeals, including Giving Day and Giving Tuesday, through email, mail, social media, phone, and other channels from University alumni and other prospective donors.
• Contributes to annual giving strategy, in collaboration with the Senior Associate Director of Development.
• Partners with the Central Advancement team to plan, create, schedule, execute, and evaluate productive, high-quality, cost-effective solicitation projects.
• Cultivates and maintains strong and collegial relationships with colleagues in various alumni relations and development roles across the University to ensure a coordinated approach to strengthen alumni and donor relationships.
• Drafts compelling solicitations in various channels using direct response marketing best practices to motivate alumni, parents, and friends to support the Library.
• Uses research on giving patterns to improve solicitation techniques and improve future solicitation campaigns.
• Facilitates proactive data pulls, reports, and lists. Maintains records and files, and update database regularly.
• Coordinates move management of donors with Senior Associate Director of Development to maximize the philanthropic potential of each donor.
• Assists with the qualification of leadership annual giving and major gift prospects through coordinating outreach and records management.
• Manages a portfolio of annual giving donors and prospects, renews their philanthropic giving annually, and seeks to upgrade their support.
• Plans and delivers the Library’s annual stewardship program for donors at the annual giving and leadership annual giving levels, including digital and print gift acknowledgements.
• Oversees the delivery of the Library’s annual endowment reports including gathering data on fund usage, compiling data into written reports, and managing report deployment.
• Plans and delivers events to engage and steward the Library’s donors and prospects. This includes, but is not limited to: event program development, event communications, venue selection, food and beverage, audio/visual equipment, and decor.
• In coordination with the Associate Dean of Development and Strategic Initiatives, plans and delivers the annual meetings of the Library Council.
• Supports the Associate Dean and Senior Associate Director by gathering information from divisional partners on events, stories, and other avenues for donor engagement.
• Exercises a moderate to high level of authority in drafting informational and marketing materials for assigned programs. Assists in developing support materials for specific fundraising activities.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Contributes to the planning and implementation of programs to identify, visit, and solicit alumni, parents, and other constituencies within an assigned geographical region for gifts to meet fundraising goal. Does this with a moderate level of guidance and direction.
• Ensures quality control when monitoring various marketing channels by developing a targeted strategy for solicitation and marketing materials as well as campaign appeals, solving a range of straightforward problems as they arise.
• Performs other related work as needed.

Minimum Qualifications

Education:

Work Experience:

Certifications:

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Preferred Qualifications

Experience:

• Working in a library setting.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to quickly learn the technology tools, including Phoenix, the University's Constituent Relationship Management System.
• Proficient in a Microsoft Windows computer environment, especially Microsoft Outlook, Word, Excel, PowerPoint and Access.

Preferred Competencies

• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
• Strong commitment to customer service.
• Manage confidential information with discretion and tact.
• Lead with integrity and professionalism.
• Work collegially and collaboratively in a team setting.
• Self-motivated and take initiative.
• Prioritize multiple projects and independently follow through with detail.
• Flexible and adaptable to new programs in an emerging and changing environment.
• Commitment to inclusive engagement of donors, prospects, volunteers, and colleagues.
• Embrace the mission and vision of the Library and become knowledgeable about the work across the Library to connect meaningfully with alumni, donors, and prospects.

Application Documents

• Resume/CV (required)

Job Family

Role Impact

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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