Job Title – Receptionist
Location : Marion East – Indianapolis, IN 46219

Job Responsibilities

· Greets participants, visitors, etc. in a professional manner and manages activity flow in busy reception area, including answering phones, typing letters, filing

· Data enters participant information in a specialized database

· Prepare outgoing mail, including shipments, as requested and ensures that mail is sent out each day

· Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time

· Sort and distribute faxes

· Assist with copying, scanning projects as needed

· Answer phones and direct callers to appropriate staff when needed

· Assemble informational materials or packets as requested

· Assist with general reports, including data gathering via the computer system, printed reports or other available information

· Assist with faxing documents as necessary

· Assist with regular scanning and other scanning jobs as necessary

· May perform client outreach duties

· General other administrative duties and other duties as assigned

Qualifications:

· High School diploma, High School Equivalency or General Education Diploma and one to two years clerical experience in an office setting

· Additional education not required, but desirable

· Proficient in Microsoft Office Suite

· Good grammar, spelling and typing skills

· Strong interpersonal skills and the ability to communicate clearly and professionally

· The ability to maintain confidentiality is a must

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