Administrative Assistant

At Easterseals Crossroads, we envision a community with 100 percent equity, inclusion and access for people with disabilities. To achieve our vision, we serve and advocate for people with disabilities and their families.

Easterseals Crossroads is committed to diversity, equity, inclusion, access, and belonging. Together we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We are an equal opportunity employer and prohibit discrimination or harassment based on race, color, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, religion, ethnicity, national origin, genetic information, disability, body type, or veteran status. This policy applies to all employment practices including recruiting, interviewing, hiring, and termination.

Position Summary:    

The HR & Compliance Assistant plays a critical role in supporting Human Resources and Compliance functions within a healthcare or rehabilitation organization. This position ensures absolute accuracy and timeliness in all HR and compliance activities, including recruitment, onboarding, credentialing, and regulatory reporting. The ideal candidate is highly detail-oriented, proactive, and relentless in meeting deadlines, with a strong commitment to maintaining compliance in a regulated healthcare environment.

Key Responsibilities:

HR Support:

• Coordinate recruitment activities with precision, including posting job ads, screening applicants, scheduling interviews, and managing candidate communications.
• Oversee onboarding and offboarding processes, ensuring all documentation is complete, accurate, and compliant with healthcare regulations.
• Maintain error-free employee records, including licensure and credential tracking for clinical staff.
• Organize and monitor mandatory training programs (HIPAA, OSHA, patient safety) and ensure 100% compliance with deadlines.

Compliance Support:

• Monitor compliance with healthcare regulations, company policies, and labor laws with zero tolerance for missed deadlines or inaccuracies.
• Prepare and maintain compliance documentation, including audits, incident reports, and regulatory filings, with exceptional attention to detail.
• Support internal audits and drive timely corrective actions.
• Track and enforce deadlines for compliance certifications, staff licensure renewals, and mandatory reporting requirements with a sense of urgency and accountability.

Administrative Duties:

• Manage calendars, schedule meetings, and prepare agendas for HR and compliance-related discussions.
• Maintain secure and organized filing systems for sensitive healthcare and employee data.
• Respond promptly and accurately to employee inquiries regarding HR policies, benefits, and compliance matters.
• Assist with coverage of front desk.

Education, Licenses, or Certifications:

• Associate’s or Bachelor’s degree in Human Resources, Healthcare Administration, Business Administration, or related field preferred.

Experience and skills required:

• Experience: 1–2 years of administrative experience; HR or compliance experience in healthcare or rehabilitation strongly preferred.
• Skills: 
  • Uncompromising attention to detail and accuracy in all tasks.
  • Strong organizational and time-management skills with the ability to prioritize under pressure.
  • Excellent communication and interpersonal abilities.
  • Proficiency in MS Office Suite and HRIS systems.
  • Knowledge of HIPAA, OSHA, and healthcare compliance standards preferred.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Working Hours:   Varies, during regular business hours