Parts Clerk

SCOPE

The Parts Clerk compiles information and records to draw up purchase orders for procurement of materials and services.

KEY RESPONSIBILITIES:

• Promotes safety and conducts him/herself in accordance with all safety guidelines at all times.
• Prepares purchase orders and sends copies to suppliers and to departments originating requests.
• Determines if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Responds to customer and supplier inquiries about order status, changes, or cancellations.
• Performs buying duties when necessary.
• Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Reviews requisition orders in order to verify accuracy, terminology, and specifications.
• Prepares, maintains, and reviews purchasing files, reports and price lists.
• Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Tracks the status of requisitions, contracts, and orders.
• Calculates costs of orders, and charges or forwards invoices to appropriate accounts.
• Maintains inventory for all parts.

PHYSICAL DEMANDS:

• Must be able to physically perform the functions of climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions
• Must possess visual acuity to document company records
• Must be able to lift 40 pounds

QUALIFICATIONS:

• High school diploma or equivalent required
• 2 years industry experience (preferred)
• Mechanical knowledge or repair experience
• Basic computer skills
• Ability to understand oral and written instructions in English
• Demonstrated attention to detail and excellent organizational skills
• Work well in a team environment and have strong communication skills
• Ability to work extended hours while standing
• Good job performance and attendance records