About Us:

Strictly FX is a leading live special effects company specializing in pyrotechnics, lasers, and lighting effects for a wide range of events, including concerts, corporate gatherings, and live performances. We are currently seeking a motivated and detail-oriented Procurement Coordinator to join our team at our Nashville, Tennessee location. This is not a remote position, and candidates must have a verifiable bachelor's degree.

Job Description:

As a Logistics Specialist at Strictly FX, you will play an important role in coordinating the movement of equipment, materials, and supplies for our projects and live events. You will manage time-sensitive shipments, work closely with carriers and internal teams, and ensure materials arrive at the correct destination safely, accurately, and on schedule. Strong organization, attention to detail, communication, and problem-solving skills are essential for success in this role.

Key Responsibilities:

Shipment Coordination: Coordinate domestic and international shipments of equipment, materials, and supplies to project sites, venues, warehouses, and other locations.

Carrier Management: Build and maintain relationships with freight carriers, shipping providers, brokers, and other logistics vendors.

Shipment Tracking: Monitor shipments from pickup through delivery, provide status updates, and proactively address delays or other transportation issues.

Freight Documentation: Prepare and maintain shipping documents, including bills of lading, packing lists, commercial invoices, delivery receipts, and customs documentation.

Scheduling: Coordinate pickups and deliveries according to production schedules, project timelines, and venue requirements.

Inventory and Equipment Movement: Partner with warehouse and production teams to ensure equipment and materials are accurately prepared, documented, shipped, and received.

Cost Control: Obtain and compare freight quotes, review shipping expenses, and identify cost-effective transportation solutions without compromising service or delivery timelines.

Compliance: Ensure shipments comply with company policies and applicable transportation, safety, customs, and regulatory requirements.

Cross-Functional Collaboration: Work closely with production, warehouse, procurement, finance, and project teams to support operational and project needs.

Problem-Solving: Quickly identify and resolve shipment delays, damaged or missing freight, documentation issues, and other logistics-related challenges.

Recordkeeping: Maintain accurate and organized records of shipments, freight costs, carrier information, and supporting documentation.

Process Improvement: Identify opportunities to improve shipping procedures, reduce costs, and increase the efficiency and reliability of logistics operations.

Qualifications:

Bachelor’s degree in logistics, supply chain management, business administration, or a related field required.

Previous experience in logistics, transportation, supply chain, freight coordination, or a related role preferred.

Knowledge of domestic and international shipping processes, freight documentation, and carrier coordination.

Strong organizational and time-management skills, with the ability to manage multiple time-sensitive priorities.

Excellent written and verbal communication skills.

Strong attention to detail and commitment to maintaining accurate records.

Proficiency in Microsoft Office Suite and experience with logistics, shipping, inventory, or ERP software.

Ability to analyze freight options, compare costs, and make sound logistical decisions.

Ability to work independently while collaborating effectively with cross-functional teams.

Strong problem-solving skills and the ability to remain composed when handling urgent shipping or delivery issues.

Flexibility to support changing project schedules and occasional after-hours logistics needs.

Commitment to maintaining high ethical, safety, and professional standards.

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