Assistant to the Chair and Department

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Department of Anatomy and Neurobiology is a world-leading neuroscience department where discoveries at the molecular, anatomical, and physiological levels are seamlessly integrated to the development of new treatments for neurological diseases.

The mission of the Department of Microbiology & Molecular Genetics is to promote biomedical discoveries and translational medicine through excellence in research, education, and community service. The Department of Microbiology & Molecular Genetics at UCI School of Medicine is at the forefront of the new and exciting discoveries being made in modern microbiology and molecular genetics. We are a vibrant community of scientific investigators actively engaged in innovative research, discovery, training and teaching in microbiology and molecular genetics. We provide faculty research, training programs for undergraduate and graduate students and outreach functions as part of the mission of UC Irvine's School of Medicine.

Under general direction of the Chief Administrative Officer (CAO) and Department Chair, provides executive administrative support to the Chair of the Department of Anatomy and Neurobiology, CAO, and two research departments in the School of Medicine. Requires independent decision making to coordinate the administrative needs of the Chair in managing both a department and a research laboratory. Responsibilities include processing reimbursements and travel documents, coordinating updates to the department website and maintaining the department calendar, assisting with meeting agendas, coordinating travel and schedules for faculty recruitments, and providing support for other administrative projects and tasks as assigned, such as conference room calendaring, equipment management, and space utilization management. Requires demonstrated high-level verbal and written communication and proofreading skills to ensure all correspondence and other documents are produced using correct English grammar. Responsible for problem solving, prioritizing, and developing operational systems to ensure effective performance of administrative functions and proper follow-up.

Required:

• Ability to interpret and follow detailed instruction
• Effective communication skills in order to represent the department orally and in writing, to University and external constituencies. Strong interpersonal skills to relate effectively with University and external constituencies
• Skill to perform work independently, organizing and prioritizing a diverse workload. Demonstrated skill to use PC equipment, word processing in a Windows environment as well as other windows applications such as Excel
• Proven ability to work independently and follow through on assignments
• Bachelor’s degree preferred

Preferred:

• Experience working in an academic or research setting
• Working knowledge of UC forms, policies and procedures
• Working knowledge of UCI purchasing policies and procedures and UCI accounting documents and on-line financial systems
• Working knowledge of Cost Accounting Standards (CAS)
• Working knowledge of Federal granting agencies policies
• Previous experience providing administrative support

Special Conditions:

• Hybrid schedule with minimum of two days on site
• Must be onsite for specific events coordinated by position

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.