Executive Assistant

Company Description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.

Job Description

The Executive Assistant to the Provost/Chief Academic Officer, National Dean of VN/PN, and National Dean of BSN/MEPN Programs, provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communications, and strategic initiatives. This role serves as a trusted partner, enabling executives to focus on organizational growth and decision-making.

Job responsibilities:

• Handle sensitive information with professionalism and confidentiality. 
• Manage complex calendars, travel arrangements, and meeting logistics for executives 
• Formulate high-level correspondence, reports, presentations, and confidential documents, including editing, proofreading and assisting with oral communication preparation. 
• Prepare C- Suite level presentations and formal reports for meetings. 
• Compile data thorough research, analysis of topics creating reports and developing insightful poignant leadership ready presentation. 
• Generate reports; prepare and submit a variety of weekly, monthly, quarterly and annual reports. 
• Facilitate and coordinate meetings when needed, track action items, follow up on action items, and prepare and distribute detailed agendas. 
• Contact Management: answer/return phone calls and emails on behalf of executives. 
• Expense report preparation, process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics 
• Anticipate the leaders’ needs and proactively solve problems, making decisions independently 
• Coordinate requests involving multiple departments. 
• Independently manage, prioritize, and respond to the National Deans’ emails, ensuring timely communication and appropriate follow-up consistent with the Deans’ direction and priorities 
• Support academic projects by managing documentation, tracking milestones, progress and follow-up with project team stakeholders. 
• Event management, from initial planning and budgeting through execution and evaluation; coordinate venues, vendors, materials, and communications to deliver professional, well-organized departmental and corporate events. 
• Maintain project library and records. 
• Other duties as assigned.

Qualifications

• Associate Degree with 5-years related experience.
• Minimum 3 years of executive support experience to senior management and/or C-Level executives in a corporate or educational setting. 
• Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience. 
• Advanced Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat §
• Must have Attention to Detail 
• Excellent skills in oral, written, interpersonal communications. 
• Teamwork style that emphasizes collaboration, teamwork, and facilitation. 
• Able to stay calm, focused, organized. 
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed 
• Highly adept at computer-based resources. 
• Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude. 
• Demonstrated ability to prioritize, anticipate, and stay proactive.
• Caring and positive attitude.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

All your information will be kept confidential according to EEO guidelines.