Payroll Coordinator

PAYROLL COORDINATOR

REPORTS TO: PAYROLL SUPERVISOR

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas.  We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

Our vision is to offer everyone a piece of the American spirit – one handshake at a time. 

Responsible for providing support to the Payroll Department in ensuring accurate processing and recording of Boot Barn, Inc. payroll and providing timely and accurate financial information. Provide the highest level of Customer Service to Boot Barn, Inc. employees by answering questions and resolving payroll-related issues in a timely and professional manner.

Essential Duties and Responsibilities

• Coordinate and manage incoming emails, ensuring accurate routing and timely responses.
• Assist in reviewing time sheets and related paperwork to make sure the information is correct and consistent with actual hours worked by employees
• Assist in processing terminations and final payments in accordance with state guidelines.
• Assist in processing new hires and payroll changes in a timely manner while ensuring the highest level of accuracy.
• Enroll employees in ADP Wisely Pay program and help resolve related issues.
• Assist in processing off-cycle payments with manual checks or ADP Wisely Pay funding.
• Assist in auditing of preview payroll reports prior to transmission. Prepare and maintain employee files, ensuring accuracy, compliance and confidentiality.
• Scan, upload, and track garnishments, tax levies or other court ordered withholdings using ADP’s Smart Compliance.
• Create, run, and upload reports as needed.
• Complete and promptly provide responses to verifications of employment in accordance with company policy.
• Communicate and interact with all levels of management for all US locations.
• Assist in internal/external audits – providing Payroll related data.
• Participate in problem solving and special projects within the Payroll and HR Departments.
• Assist employees with payroll inquiries via telephone and email.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adheres to local, state and federal laws
• Performs any other duties that may be assigned by management
• Understands and complies with all company rules and regulations

Qualifications

• At least 1 year of multi-state payroll experience in a corporate environment.
• Experience with ADP preferred.
• Experience with Kronos preferred.
• Comfortable working in a fast-paced environment
• Basic knowledge of payroll laws and regulations.
• Candidate should have effective communication skills, oral and written.
• Strong organizational skills.
• Ability to prioritize tasks, work independently, and meet critical deadlines.

Competencies

• Accuracy & Detail-Oriented: Ensures precision in payroll processing and data entry
• Confidentiality: Ability to handle confidential information with discretion
• Communication: Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Problem-Solving: Identifies and resolves issues efficiently and effectively
• Organization: Strong organizational and time management skills
• Customer Service: Provides timely, supportive assistance to Partners and maintains a collaborative approach
• Adaptability: Thrives in a fast-paced, evolving retail environment
• Teamwork: Collaborates across departments to support payroll and HR goals
• Establish Trust: Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information. 

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.*
• Medical, Dental, Vision and Life Insurance.*
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

*For eligible Boot Barn Partners

PAY RANGE: $26.00- $28.00/hr.*

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job.  Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[    ] Sedentary: Limited activity, no lifting, limited walking

[ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[    ] Moderate: Mostly standing, walking, bending, frequent lifting

[    ] Arduous: Heavy lifting, bending, crawling, climbing

Work Environment

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job.  Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content.  This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.

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