Payroll Manager

R.D. Olson Construction
Commercial General Contractor – Hospitality & Multifamily
Location: Irvine, CA (On-site)

Position Summary

We are seeking a hands-on Payroll Manager with direct, in-house payroll processing experience. This is a technical, detail-driven role best suited for someone with a payroll or accounting-style background who enjoys owning the numbers, ensuring accuracy, and maintaining compliance. This position is not a generalist HR role.
The Payroll Manager is fully responsible for the end-to-end payroll function and serves as the internal subject-matter expert for payroll processing, payroll compliance, reconciliations, and system integrity. The Payroll Manager will also be responsible for the administration of our benefit programs.

Key Responsibilities

Own and process full-cycle, in-house payroll (weekly/biweekly), ensuring accuracy, timeliness, and compliance
Maintain and apply federal, state, and local payroll laws, including California wage & hour requirements
Audit payroll data regularly to ensure proper pay rates, deductions, garnishments, taxes, and job costing allocations
Reconcile payroll registers to general ledger and support accounting tie-outs and audits
Manage payroll system configuration, earnings codes, deductions, taxes, and reporting
Prepare and review payroll-related reports, quarterly filings, and year-end processing (including W-2s)
Ensure accurate tracking and payment of payroll taxes, garnishments, and other withholdings
Troubleshoot payroll discrepancies and independently resolve issues through research and documentation
Partner with Accounting and HR leadership on payroll accuracy, system improvements, and process controls
Maintain payroll documentation, checklists, and internal controls

What We’re Looking For

Proven experience processing in-house payroll (not payroll review only)
Strong technical knowledge of payroll calculations, taxes, and deductions
Solid understanding of California payroll compliance
Accounting-oriented mindset with comfort reconciling reports and balancing data
High attention to detail with strong audit and quality-control instincts
Advanced comfort working in cloud-based payroll systems and Excel
Ability to work independently, manage deadlines, and own outcomes
Professional, discreet, and methodical approach to sensitive data

Preferred Background

Payroll Manager, Senior Payroll Administrator, or Payroll Accountant experience
Experience supporting construction or project-based payroll environments a plus
Prior involvement in system implementations or payroll process improvements

What We Offer

Base salary $75,000-$115,000 (DOE) + bonus
Full paid associate medical, dental, vision, sick, and 401(k) with generous match
Named a Top Workplace by the Orange County Business Journal 5 years in a row.

This role is based in our Irvine headquarters and is on-site.

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