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Our staff and attorneys work side-by-side throughout every client matter to ensure success at every step. At Klinedinst, lawyers and professional staff alike reach across practice areas and geographies to work together in a connected, collegial, and entrepreneurial atmosphere.
The Practice Assistant provides administrative and legal support to attorneys within the Veterinary Practice Group, helping ensure the efficient daily operation of the team. This position plays a key role in supporting attorneys, clients, and firm initiatives through organization, communication, and attention to detail. The ideal candidate thrives in a fast-paced environment, enjoys working collaboratively, and takes pride in delivering exceptional client service.
Applicants should have at least 3 to 5 years of related experience, an Associate’s degree or equivalent, or a combination of education and experience. This role offers the opportunity to develop strong working relationships across the firm while working alongside experienced attorneys and professional staff in a dynamic practice area.
The Core Essential Traits Ideal for This Role Include:
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues
- Self-starting, proactive attitude with strong problem-solving abilities
- Dedication to excellence in client service and legal support
- Ability to work independently while contributing effectively to a collaborative team environment
- Proficiency with legal technology, document management systems, and Microsoft Office applications
- Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies
- Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls
- Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations
- Opening, maintaining, and closing client and matter files in accordance with firm procedures
- Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines
- Managing electronic and physical files to ensure documents are accurately maintained and accessible
- Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed
- Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements
- Serving as a professional point of contact for clients, courts, experts, and opposing counsel
- Handling incoming communications with professionalism, discretion, and responsiveness
- Coordinating logistics for meetings, depositions, mediations, hearings, and trials
- Assisting with time entry, billing review, and expense reimbursement submissions through Aderant
- Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings
- Assisting with case intake review, discovery management, and file summaries
- Creating and maintaining internal tracking systems and reports for major clients
- Supporting onboarding and file organization efforts for attorneys joining the practice group
- Collaborating with attorneys and various firm departments to support client service and operational initiatives
- Assisting with special projects and administrative initiatives as assigned
- Competitive salary and benefits
- Pay range: $33.65 - $38.64 hourly (depends on experience)
- A supportive, team-based law firm environment with excellent attorneys and professional staff
- Opportunities to grow personally and professionally
- Meaningful responsibility and direct involvement in client matters
- Exposure to a unique and growing veterinary and professional liability practice
- Open, honest, and transparent communication throughout the firm
- Merit-based opportunities for advancement and professional development
- A collaborative culture that values teamwork, initiative, and continuous improvement
Please submit your resume today. Recruiters need not apply.
Klinedinst PC is committed to a diverse, equitable, and inclusive workplace. We actively seek to hire, retain, and promote employees from varied backgrounds and experiences. We maintain strict anti-discrimination, anti-harassment, and anti-retaliation policies and are committed to fostering an environment where all employees can thrive.
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