HR Assistant

JOB DESCRIPTION 

HR ASSISTANT

Reports To: Human Resources Director 

Job Type: Full Time

Hours Per Week: +40 hours

GENERAL DESCRIPTION

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

RESPONSIBILITIES AND DUTIES

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Responsible for entering employee data into the time and attendance system and assisting with corrections or adjustments as needed.
• Manage the uploading of disciplinary files, submission of terminations, and processing of new hires within ADP.
• Ensure accuracy in payroll by verifying direct deposit and payroll information for all employees. 
• Manage the submission of garnishments and other payroll-related compliance activities.
• Compile evidence and documentation related to disciplinary actions and other relevant employee matters to support unemployment claims.
• Participate in unemployment hearings as needed, and ensure all necessary information is filed.
• Oversee the timely and accurate enrollment and unenrollment of employees in benefit programs.
• Performs other duties as assigned.

SKILLS

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

EXPERIENCE

• 2 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.
• Experience with ADP (HRIS)
• HR Certification or Education (Preferred)
• Bilingual (Preferred)

COMPENSATION AND BENEFITS (AFTER 90 DAYS)

• Dental Insurance
• Health insurance
• Vision Insurance
• PTO
• Yearly Bonus
• After 1 year of dedicated service, the employer will provide comprehensive coverage for Allied medical expenses at no cost to the employee