Office Manager

Description

Job Title: Office Manager

Monday-Friday, On-Site Opportunity

Job Summary

We are seeking a detail-oriented and proactive Office Manager responsible for maintaining a smooth and organized office environment. This role requires a hands-on approach to managing daily office upkeep, coordinating with service providers, handling facility management tasks, supporting employee needs, and organizing the office. The ideal candidate will excel at multitasking, ensuring a welcoming and efficient workplace for both employees and visitors.

Key Responsibilities

Office and Facility Management

• Daily Cleaning and Maintenance:

• Take out garbage daily, replace bags, and maintain cleanliness in high-traffic areas such as the break room and hallways.

• Conduct light cleaning of the break room and fridge, sweep front and back hallways, and perform a weekly fridge cleanout.

• Stock and Supplies Management:

• Monitor, order, and replenish stock of cleaning, bathroom, and kitchen supplies, including food, coffee, and condiments in the break room.

• Manage office supply inventory, ensuring employees have access to necessary items and equipment.

• Cleaning and Recycling Services:

• Oversee cleaning service providers (twice weekly), ensuring one visit per week includes exterior window cleaning.

• Coordinate with recycling services and manage waste disposal; arrange for a designated bin for cardboard recycling.

• Utilities and Vendor Liaison:

• Coordinate utilities such as cable, electric, and water cooler services; maintain vendor relationships and manage invoices.

• Work with generator and propane providers to establish and maintain a testing schedule.

• Liaise with building management to address facility concerns, handle maintenance requests, and oversee pest control.

Employee and Visitor Support

• Visitor Coordination:

• Greet and assist visitors upon arrival, ensuring a welcoming experience.

• Mail and Schedule Management:

• Sort and distribute mail to appropriate individuals and departments.

• Access and Security Management:

• Act as a primary contact for building access issues and coordinate with security personnel when needed.

Administrative Support

• Printer and Equipment Management:

• Manage office printer setups, including toner, drum unit replacements, and paper stock.

• Employee Directory and Contact List:

• Maintain a comprehensive and up-to-date employee contact list for office-wide communications.

Requirements

Qualifications

• Experience: 2+ years in an office management, administrative, or facilities role.

• Skills: Strong organizational and multitasking abilities; excellent communication skills; ability to work independently and in a team.

• Technical Proficiency: Familiarity with office equipment and software (e.g., Microsoft Office Suite); experience with scheduling software is a plus.

Working Conditions

• On-site position with some physical requirements, including lifting and moving supplies.

• Role may require availability to address urgent facility or scheduling issues outside regular hours.

To Apply: Please submit your resume and cover letter detailing your relevant experience.