Quality and Regulatory Affairs Administrative Assistant

Position Summary

The Quality & Regulatory Affairs Administrative Assistant is responsible for coordinating activities that support compliance with regulatory requirements and internal quality standards. This role involves managing document control, coordinating updates to policies, organizing team events and training.

Essential Duties/Responsibilities:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Acts as a core member of the Quality Assurance and Product Safety Team, coordinating and facilitating team meetings, compliance updates, and off-site training and team activities
• Tracks, analyzes, and reports on findings from internal, third-party, and regulatory inspections to identify compliance trends and drive corrective actions
• Administers a comprehensive compliance training program for all animal food and fertilizer facilities, covering CGMPs, quality assurance policies, and other regulatory requirements
• Administers the company's PCQI program, including managing employee certifications, maintaining qualification records, and ensuring ongoing training requirements are met
• Partners with facility PCQIs and leadership to review, revise, and implement Current Good Manufacturing Practices (CGMPs), ensuring policies reflect the latest regulatory standards and best practices
• Manages and enhances the document control system (e.g., SharePoint) for all quality and regulatory documentation, ensuring information is current, accessible, and secure
• Maintains annual training and meeting calendars for the Quality Assurance and Product Safety Team
• Other duties as assigned

Minimum Qualifications:

• Associates degree
• 2+ years of experience
• Ability to manage multiple projects and deadlines simultaneously
• Successful applicants must be able to complete FSPCA Preventive Controls for Animal Food (PCQI) certification
• Proficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint)

Preferred Qualifications:

• Experience in food/feed safety certification programs
• Experience with learning management systems
• PCQI Certification
• General knowledge of rendering processes, animal byproducts, and/or animal food ingredient processes
• Highly organized; attention to detail; self-motivated
• Exceptional communication skills, both written and oral

Working Conditions and Physical Demands

N/A | Occasionally = up to 20% | Frequently = 21% to 50% | Constantly = at least 51%

Working Environment

• Occasionally - Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold
• Occasionally - Exposed to bio hazardous conditions
• N/A - Exposed to toxic or caustic chemicals which mandate attention to safety considerations
• N/A - Exposed to Electrical hazards; risk of electrical shock
• N/A - Handles or works with potentially dangerous equipment
• Occasionally - Travels to offsite locations

Physical Demands

• Constantly - Must be able to remain in a stationary position (Sit)
• Frequently - Must be able to move about inside/outside office or work location (Walk)
• Constantly - Operates a computer and other office machinery (Use hands to finger, handle or feel)
• Frequently - Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet (Stoop, kneel, crouch, or crawl)
• Occasionally - Must be able to ascend/descend on a ladder (Climb or balance)
• Frequently - Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions (Talk, hear, taste, smell)

Weight and Force Demands

• Constantly - Up to 10 pounds
• Frequently - Up to 25 pounds
• N/A - Up to 50 pounds
• N/A - Up to 100 pounds
• N/A - More than 100 pounds