Executive Assistant

Job DetailsJob Location: IL 1465 - Itasca, IL 60143Position Type: Full TimeEducation Level: High SchoolSalary Range: $65,000.00 - $80,000.00 SalaryJob Shift: 1st ShiftJob Category: Admin - ClericalPay Range: $65,000 - $80,000/year Power Solutions International (PSI) is a leading manufacturer of emissions-certified powertrains specializing in customized and fully integrated turnkey solutions for the leading global equipment manufacturers in the industrial, transportation, and energy markets manufacturers. Our facilities are housed in one million square feet of engineering, assembly, operations, and distribution space across seven facilities. We are positioned to meet the high production volumes of our customers with added capacity for growth. Position Summary: We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and organizational support to senior executive leadership. The successful candidate will be a trusted partner who can manage complex schedules, coordinate meetings and travel, prepare executive-level materials, and help ensure priorities and follow-up actions are executed effectively. This role requires strong judgment, discretion, attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced and dynamic business environment. Executive & Administrative Support Provide day-to-day administrative support to senior executive leadership. Manage complex calendars, appointments, meetings, and executive priorities. Proactively identify scheduling conflicts and recommend solutions. Screen and prioritize meeting requests, communications, and other demands on executive time. Handle confidential and sensitive business information with a high degree of discretion and professionalism. Meeting Coordination & Follow-Up Coordinate leadership, customer, Board, investor, banking, and other important meetings as needed. Prepare meeting agendas, presentation materials, briefing documents, and supporting information. Take meeting notes and maintain clear action-item lists when requested. Track commitments, deadlines, and follow-up items to help ensure timely completion. Coordinate with internal functions and external parties to obtain information required for executive meetings. Travel & Expense Management Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries. Anticipate travel requirements and proactively address schedule changes or disruptions. Prepare and process expense reports accurately and on a timely basis. Maintain appropriate travel and expense documentation. Communications & Document Support Draft, review, format, and proofread emails, correspondence, presentations, reports, and other executive communications. Assist in preparing PowerPoint presentations and Excel-based information for management and executive meetings. Maintain organized electronic files and executive records. Support distribution and coordination of confidential materials. Cross-Functional Coordination Serve as an effective liaison between executive leadership and employees, customers, suppliers, professional advisors, and other external stakeholders. Work closely with Finance, Operations, Sales, Engineering, Human Resources, Legal, and other functions as required. Facilitate communication and information flow across functions and help resolve administrative or scheduling issues. All other duties as assigned by management Requirements: Bachelor's degree preferred. At least 2+ years of executive administrative experience, preferably supporting C-suite or senior executives. Experience working in a public company, manufacturing, industrial, or similarly fast-paced corporate environment is preferred. Strong proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and Teams. Excellent written and verbal communication skills. Strong organizational, planning, and time-management capabilities. Demonstrated ability to manage multiple priorities and deadlines with limited supervision. High level of accuracy and attention to detail. Strong interpersonal skills and ability to work effectively with individuals at all levels of an organization. Ability to exercise sound judgment and maintain strict confidentiality. Flexibility to accommodate changing executive priorities and occasional activities outside normal business hours. Key Competencies Proactive and resourceful – anticipates needs rather than waiting for direction. Highly organized – effectively manages multiple priorities, schedules, and follow-up items. Strong judgment – understands priorities and knows when issues require executive attention. Professional and discreet – handles confidential information appropriately. Detail-oriented – produces accurate, high-quality work. Strong communicator – communicates clearly and professionally with internal and external stakeholders. Accountable – takes ownership of assignments and follows through to completion. Adaptable – remains effective when schedules and priorities change quickly.   Power Solutions International is an EOE disability/vet company offering a drug-free workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. PSI offers a wide range of benefits from medical, dental, and vision to pet insurance as well as discounted prescription plans. Additionally, we also provide a 401k match, life insurance and AD&D, short- and long-term disability, and an employee assistance program. Come join our team and learn more about PSI and what we have to offer! Qualifications.