Administrative Assistant - Full Time - Days

Administrative Assistant

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.  

To provide administrative support to Cayuga Medical Associates (CMA) executives in all facets of the role. To represent CMA executives and the organization in a positive manner and to organize and manage the activities of CMA executives with a high level of efficiency, professionalism, and polish.

Roles and Responsibilities:

• Provide high-level administrative support for executives, including management of executives' schedules and coordination of complex meetings and appointments, as requested.

• Schedule complex meetings, monitor executives' calendars, anticipate conflicts or changes in priority, and ensure executives' smooth flow of day. 

• Interact with health system senior leadership, providers, managers, administrative assistants, patients, and outside contacts with professionalism and courtesy, acknowledging representation of executives and the organization in all interactions.

• Attend meetings, as requested, for notetaking. Prepare minutes.

• Provide phone coverage for the Administration office, including patient portal support, locating executives as appropriate, and handling patient complaints and challenging situations as needed.

Required Skills and Experience:

• Exceptional skills in Microsoft Outlook.

• Continuous proficiency in all applications of Microsoft Office, including Word, Excel, and PowerPoint.

• Ability to anticipate the needs of executive level staff.

• High School Graduate/Associate degree preferred

• At least three years' experience supporting executive level staff

Physical Requirements:

• Sitting 90%

• Lifting up to 40 lb.

• Keyboarding 80%

• Phone Management 60%

Location and Travel Requirements:

• Onsite - 1301 Trumansburg Rd.

Compensation Disclosure:

• $20.75 to $26.50 per hour

I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.