Mid-Level Executive Assistant

Position Title:

Mid-Level Executive Assistant

Position Overview:

S2Technologies is seeking a Mid-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Responsibilities:

• Assist the DIA Office of Security (SEC) Special Security Officer (SSO) with daily administrative operations.
• Review, coordinate, and track internal and external staff clearance and nomination packages.
• Prepare staff summary sheets, memoranda of agreement, and official memos.
• Update and develop office-level Standard Operating Procedures (SOPs).
• Facilitate travel arrangements through the Defense Travel System (DTS) for government personnel.
• Maintain the e-Task management system.
• Coordinate reporting in/out processes for new government staff and contractor personnel.
• Develop and distribute the office personnel status report (PERSTAT).
• Schedule conference rooms and appointments; support senior leadership calendar management.
• Coordinate office supply orders.
• Serve as vehicle coordinator, including maintenance of logbooks, development and distribution of required vehicle reports, and other duties as directed by the logistics coordinator.
• Maintain internal files and records management.
• Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards.
• Collect and submit Special Access Required (SAR) and Warfighter Analysis Team (WAT) documentation.
• Disseminate pertinent information to the Community of Interest (COI).

Required Qualifications:

• Minimum 3 years of administrative experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge and understanding of Department of Defense processes and terminology.

Education:

• High School Diploma required

Security Clearance:

• Top Secret/SCI with CI Polygraph

Salary Range:

• $75,000 - $115,000

Location:

• Charlottesville, VA 22911

S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.