Business Operation Specialist

Description

Position Title: Business Operations Specialist

Reports To: Business Manager (with accountability aligned to the Director of Operations & Compliance through the Business Office)

Position Type: Full-Time, Exempt, 12-Month Position

Position Summary

The Business Operations Specialist is a Central Office–based position responsible for executing and coordinating day-to-day business and operational functions across the organization. This role supports a portfolio of assigned campuses and performs hands-on operational tasks including purchasing, bill processing, ordering, vendor coordination, logistics, and general operational follow-through. The Business Operations Specialist operates within established policies and approval structures and serves as a key operational link between campuses and Central Office.

Essential Duties and Responsibilities

•  Process and coordinate purchasing requests, supply orders, and service needs for assigned campuses.
•  Prepare, submit, and track invoices, bills, reimbursements, and payment requests in accordance with established procedures and approval requirements.
•  Order instructional, operational, and facility-related materials following approved purchasing guidelines.
•  Communicate with vendors regarding orders, billing inquiries, service scheduling, and required documentation.
•  Coordinate operational and financial aspects of field trips, including payments, transportation coordination, and vendor paperwork.
•  Track and maintain accurate records related to purchases, payments, reimbursements, and supporting documentation.
•  Support inventory tracking, asset documentation, and distribution of materials and equipment for assigned campuses.
•  Serve as a point of contact for campus administrators regarding operational requests and follow-up items; provide guidance on processes and required documentation.
•  Monitor operational tasks and deadlines and escalate issues to the Business Manager when approvals, corrective action, or additional support are required.
•  Assist with preparation and organization of documentation for audits, reviews, and compliancerelated requests as directed by the Business Office.
•  Support implementation of systemwide operational procedures and standard practices across campuses in alignment with Business Office and Operations expectations.
•  Maintain logs, trackers, and reports related to assigned responsibilities and provide status updates as requested.
•  Exercise discretion and independent judgment while operating within established policies, internal controls, and approval requirements.
•  Perform other duties as assigned by the Business Manager or Central Office administration.

Requirements

Minimum Qualifications

•  Bachelor’s degree or equivalent experience in the Field may be considered.
•  Minimum of three (3) years of experience in business operations, office management, accounting support, purchasing, or a related role.
•  Demonstrated experience with purchasing, billing, ordering, and vendor coordination.
•  Strong organizational skills and ability to manage multiple priorities across a portfolio of responsibilities.
•  Proficiency with standard office software (Word, Excel, email) and business systems.
•  Must pass Level 2 background screening as required by Florida law.

Preferred Qualifications

•  Bachelor’s degree in business administration, Accounting, Finance, Operations Management, or a related field is prefered.
•  Experience in a K–12 public or charter school environment.
•  Familiarity with school purchasing systems, payment platforms, and/or accounting software.
•  Experience supporting field trip coordination, transportation logistics, or campus operations.
•  Knowledge of basic inventory tracking and asset management practices.

Knowledge, Skills, and Abilities

•  Strong understanding of business operations, purchasing processes, and basic financial workflows.
•  Ability to follow procedures and internal controls while exercising sound judgment and attention to detail.
•  Ability to communicate effectively with campus administrators, vendors, and Central Office staff.
•  Strong documentation, organization, and follow-through skills.
•  Ability to manage competing deadlines and priorities in a fast-paced environment.
•  High level of professionalism, discretion, and confidentiality.
•  Ability to work independently while remaining responsive to supervision and guidance.

Working Conditions / Physical Requirements

•  Primarily office-based with periodic travel to school campuses.
•  Occasional lifting or movement of materials and supplies up to 40 pounds.
•  May require occasional work outside normal business hours to support operational needs.
•  Must be able to perform essential job functions with or without reasonable accommodation.

Reporting Relationships

•  Reports directly to the Business Manager.
•  Works collaboratively with campus administrators, Accounts Payable/Payroll staff, and other Central Office teams to support assigned campuses.
•  Role accountability and priorities align with the Director of Operations & Compliance through the Business Office.

Terms of Employment

This is a full-time, exempt, 12-month position. Compensation and benefits are provided in accordance with the organization’s approved salary schedule and personnel policies. Performance will be evaluated annually in accordance with organizational policy and applicable standards.

RCSA is an equal opportunity employer and does not discriminate based on race, color, gender, sexual orientation, religion, or national origin.