Contracts Administrator

Job Title: Contracts Administrator

Job Description

The Contracts Administrator will play a critical role in ensuring the compliance and accuracy of contract management processes. This position involves reviewing contracts, updating contract values, and setting up new projects with precise entry of project information. The administrator will also manage insurance certificates and ensure compliance with federal, state, and local lien laws, while providing vital support to Project Managers and field personnel.

Responsibilities

• Review contracts to ensure compliance with terms and conditions and provide required documentation.
• Update contract values and verify projects are established correctly within company systems.
• Perform new job and AAW setup, ensuring accurate entry of project information, contract values, and billing requirements.
• Record contract cost estimates and update revisions to cost code estimates within the accounting system.
• Issue required insurance certificates to clients.
• Gather data and prepare Owner Controlled Insurance Program (OCIP) enrollments and monthly reporting.
• Ensure compliance with federal, state, and local lien laws by monitoring regulatory changes and advising management on obligations.
• File all lien requirements including Notices to Owner, Notices of Commencement, Notices of Non-Payment, and related documentation.
• Review bonding requirements and coordinate issuance of payment and performance bonds.
• Review and approve certified payroll reports for accuracy and completeness.
• Provide backup support for certified payroll processing and submittals.
• Review and establish profiles for new clients, performing credit reviews and obtaining necessary documentation for account approval.
• Prepare and complete contractor prequalification packages and supporting documentation.

Essential Skills

• Proficiency in general ledger, construction, and data entry.
• Experience with accounting and construction processes.
• Familiarity with Sage 300, customer service, accounts payable, and job costing.

Additional Skills & Qualifications

• Experience in contract management and compliance.
• Ability to manage multiple tasks and projects simultaneously.
• Strong attention to detail and organizational skills.

Work Environment

The position is based at the corporate headquarters located on the northside. The company is family-owned and employee-owned, ensuring a supportive and well-regarded workplace environment.

This is a Permanent position based out of Jacksonville, FL.

The pay range for this position is $62400.00 - $68640.00/yr.

Employee Owned, Medical 60% premium paid, Flex work schedule, Company outings, 2 week PTO, 401K

This is a fully onsite position in Jacksonville,FL.

This position is anticipated to close on Aug 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.