Executive Assistant

Cancer Specialists of North Florida is recruiting an Executive Assistant for our busy Specialty Practice. This is not a remote position. The Executive Assistant to the Executive Team provides comprehensive support to multiple senior leaders, ensuring the efficient management of their schedules and office operations. This role requires a highly organized and proactive professional who can manage multiple priorities while handling confidential information with discretion. The Executive Assistant serves as a key point of contact between the executive team, internal departments, and external partners, facilitating clear communication and the successful execution of projects.  Essential Duties and Responsibilities include the following:

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Support special projects for the executive team by conducting research, compiling data, and preparing summary reports and presentations.
• Serve as the primary point of contact for internal and external communications directed to the executive team, screening and directing calls and messages professionally.
• Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution.
• Coordinate logistics for executive meetings, including agendas, materials, conference room setup, and follow-up actions.
• Run errands off-campus as needed to support the executive team’s operations and requirements.
• Perform additional duties as required to support the executive team’s priorities and strategic initiatives

Additional Skills and Abilities: 

• Exceptional organizational, multitasking, and time-management skills
• Advanced written and verbal communication skills, with keen attention to detail
• Proficiency in office software (Word, Excel, PowerPoint, Outlook, or equivalent tools)
• Ability to manage confidential information with discretion and professionalism
• Strong problem-solving skills and ability to work independently

Full time position, M-F

Location Address: 7751 Belfort Parkway, Jacksonville, FL 32256

Education and/or Experience: 

• High school diploma or equivalent 
• Proven experience as an Executive Assistant supporting senior executives or leadership teams

Compensation and Benefits:

• Salary is commensurate with experience and qualifications.

Cancer Specialists of North Florida is an "EEO Employer” and “Drug Free Workplace”